"Alerted.org

Accounts Payable Clerk

Job Description

The Accounts Payable Clerk will manage the complete accounts payable cycle, ensuring thorough verification of supplier invoices against purchase orders and receiving documents. The role requires maintaining detailed records of unmatched invoices, investigating missing documentation, and accurately posting AP entries while reconciling supplier credits with returned goods documentation. Regular updates to the AP forecast are essential for identifying invoices due for payment or accrual at month-end.

Responsibilities

+ Conduct thorough three-way matches to verify supplier invoices with purchase orders and receiving documents.

+ Maintain detailed records of unmatched invoices and proactively investigate missing documentation.

+ Ensure all AP entries are accurately posted and reconcile supplier credits with returned goods documentation.

+ Update AP forecast regularly to identify invoices due for payment or accrual at month-end.

+ Process vendor set-up forms, ensuring accurate entry of contact, payment, and W9 information into the Sage ERP system.

+ Manage the bi-weekly AP check and ACH payment process, following proper authorization protocols.

+ Enter time tracking data, process expense reports and credit card payments with appropriate documentation.

+ Support month-end close activities and audit preparation.

+ Reconcile vendor statements, resolve discrepancies, and follow up on issues such as missing invoices or payment errors.

+ Assist with general office duties such as answering phones, filing, and maintaining internal contact lists and organizational records.

Essential Skills

+ Recent accounts payable experience.

+ Three-way match experience.

+ Invoicing and reconciliation experience.

+ Proficient with Microsoft Excel.

+ Attention to detail.

Additional Skills & Qualifications

+ SharePoint experience.

+ Advanced Excel skills.

+ Experience with Sage ERP system.

+ Ability to take ownership over responsibilities.

+ Self-motivated and not easily flustered.

+ Reliable with strong attendance.

Pay and Benefits

The pay range for this position is $24.00 - $26.44/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Livonia,MI.

Application Deadline

This position is anticipated to close on Aug 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.