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Job Title: Facilities Administrative Assistant

Job Description

Join our dynamic facilities team as a Facilities Administrative Assistant, where you will play a key role in supporting our operations through meticulous document management, data entry, and customer service.

Responsibilities

+ Create and manage mail merge documents.

+ Utilize mail merge to generate and distribute notices.

+ Generate contracts and ensure they are sent for signature using DocuSign.

+ Organize data into Excel or Word formats for easy access and review.

+ Provide administrative support, including answering phones and emails.

+ Assist with commercial contracts and maintain effective communication with clients.

Essential Skills

+ At least 2 years of experience in a related role.

+ Proficiency in Microsoft Office, including Excel and Outlook.

+ Strong attention to detail and ability to manage documents efficiently.

+ Excellent data entry skills.

+ Customer service orientation.

Additional Skills & Qualifications

+ Experience in property management and commercial property is advantageous.

+ Professional demeanor and efficient work habits.

+ High School Diploma or GED required.

Why Work Here?

We offer a supportive work environment where professional growth is encouraged. Our team is dedicated to maintaining a collaborative culture with a focus on work-life balance. Enjoy working in a professional setting with opportunities to develop your skills in property management.

Work Environment

This role is based in an office environment with working hours from Monday to Friday, 8 am to 4:30 pm. The dress code is business professional, ensuring a polished and professional atmosphere.

Job Type & Location

This is a Contract position based out of Dallas, Texas.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dallas,TX.

Application Deadline

This position is anticipated to close on Aug 4, 2025.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.