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Posting Details

Position Information

Position Title Administrative Assistant III (Greenwood Lab School)

Work Location Springfield Campus

Department Greenwood Lab School

HR Home Department 020420 GREENWOOD LAB SCHOOL

Pay Grade 13

Proposed Salary $16.76 - $18.50/hour

Sponsorship Information

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.

Appointment Type Full Time Regular

Exempt/Non-Exempt Non-Exempt

General Function

The Administrative Assistant III assists the Director or other supervisor with the department’s administrative activities and coordinates various administrative processes and projects. The Administrative Assistant III is the primary or lead departmental administrative support position in a department and has primary responsibility for a wide variety of complex and difficult processes. These higher level responsibilities are associated with work unique to the department and are well-established, ongoing, and unlikely to change due to changes in personnel at the department head or administrative support level. The higher level responsibilities may include managing multiple financial accounts with active and complex purchasing activities, performing financial monitoring and reporting necessitating monthly reconciliation of multiple accounts and maintaining running balances of sub-accounts established within the department which are relied on by the supervisor for making financial decisions, coordinating complex processes involving the participation of many individuals or multiple units, etc. The Administrative Assistant III may assign and/or monitor work of a second full-time administrative support person, student workers, or Graduate Assistants.

LI-CP1

Description of Primary Duties

Key areas of responsibility include:

+ Executive Support to the Director: This role provides critical day-to-day assistance to the Director, including managing appointments, coordinating meetings, and supporting the execution of time-sensitive administrative tasks. The assistant must also be flexible and responsive to shifting priorities, often managing multiple high-impact responsibilities simultaneously.

+ Event Coordination and School Operations: The administrative assistant plays a pivotal role in organizing school events, coordinating with staff and external partners, and ensuring all logistical needs are met. This function supports both the operational continuity and the public image of the school.

+ Hiring and Staffing Support: This role manages the administrative aspects of the hiring process, including job postings, candidate communication, and onboarding logistics. Additionally, the assistant supports substitute teacher placement, which is essential for maintaining instructional continuity.

+ Public Communications and Website Maintenance: While not the primary IT role, the assistant is expected to have a working knowledge of web content management systems to assist in keeping the school website current—an essential communication tool for families and prospective applicants.

+ Office Environment and Front-Facing Professionalism: This individual sets the tone for the front office, often serving as the first point of contact for visitors. A professional and welcoming demeanor is essential to reinforcing the school’s culture and values.

Minimum Acceptable Qualifications

Education/Experience: A high school diploma or the equivalent and four years of administrative support or secretarial experience or an equivalent combination of education and experience is required. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred.

Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required.

Other: Positions associated with this position classification may be located in facilities requiring the position to be designated “sensitive” as defined by University policy. Positions associated with this position classification may include job duties, responsibilities, or activities that are subject to export control regulations.

Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.

Additional Qualifications

Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50847.htm

Open Date 07/24/2025

Close Date (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants

First date of consideration is July 31, 2025, and review of applications will continue until the position is filled.

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, [email protected], 417-836-4252.

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number 20250153FTS

Quicklink for Posting https://jobs.missouristate.edu/postings/82843

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * How did you hear about this vacancy?

+ Indeed

+ Linkedin

+ Missouri State University Website

+ Google

+ Employee Referral

+ Job Alerts

+ HigherEdJobs.com

+ Personal Contacts / Networking

+ Job Board (CareerBuilder.com, Monster, etc.)

+ Other

+ * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

(Open Ended Question)

Applicant Documents

Required Documents

+ Resume

+ Cover Letter

+ Letter of Recommendation-1 (Non-confidential)

Optional Documents

+ Unofficial Transcripts - 1

+ Letter of Recommendation-2 (Non-confidential)

+ Letter of Recommendation-3 (Non-confidential)

+ Other Documents -1

+ Certificate/License-1