"Alerted.org

Posting Details

Position Information

Position Title Clinic Assistant – Physical Therapy Clinic

Work Location Springfield Campus

Department Physical Therapy

HR Home Department 020534 PHYSICAL THERAPY CLINIC

Pay Grade 13

Proposed Salary $17.80/hour

Sponsorship Information

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.

Appointment Type Full Time Regular

Exempt/Non-Exempt Non-Exempt

General Function

The Clinic Assistant coordinates the daily operations of the Physical Therapy Clinic by scheduling client appointments, preparing and maintaining electronic and paper client files and records on physical therapy student pro-bono clock hours, preparing reports, maintaining appropriate calendars (practice perfect, PT Clinic), assisting in correspondence, preparing and processing forms related to billing and payroll, monitoring the clinic budget, and performing other Programmatic duties as assigned by the Program Director.

The Clinic Assistant will also serve a key role in supporting the Director of Admissions throughout the Doctor of Physical Therapy ( DPT ) program application cycle. Responsibilities include assisting with the review and scoring of all applicants, coordinating and scheduling interviews, and acting as the primary point of contact for applicant inquiries. This individual will be present on-site during interview days to facilitate the interview process, including logistics and candidate support. Following interviews, the Clinic Assistant will participate in the scoring and ranking of applicants and manage all post-interview communications, including notifications of admission decisions.

#LI-CP1

Description of Primary Duties

1. Coordinates the daily operation of the Physical Therapy Clinic by answering phones, scheduling client appointments, verifying third-party payor eligibility/coverage, maintaining electronic and paper client records, preparing billing and payroll forms, completing records requests, monitoring clinic budget activity, and maintaining clinic calendars and supplies.

2 Supports compliance with accreditation and programmatic reporting by tracking physical therapy student pro bono hours, patient demographics, categories and services provided, and staff supervision using appropriate documentation and database systems (Practice Perfect, E*Value, PTCAS , etc.).

3. Assists the Program Director with clinic-related administrative tasks, including preparing correspondence, ordering supplies, reconciling budgets, updating Practice Perfect, and training and overseeing student workers.

4. Provides critical support to the Director of Admissions by coordinating all aspects of the DPT Program’s application and interview process. Responsibilities include reviewing and scoring applications in PTCAS , creating and maintaining accurate information in the admissions spreadsheet, scheduling interviews, and serving as the primary point of contact for applicant communication.

5. Facilitates the on-site interview process by preparing materials, managing logistics, and assisting applicants and interviewers throughout the event. Scores and ranks applicants and provides this information to the Director of Admissions in a timely manner. Manages post-interview communication, including notification of admissions decisions, waitlist status, or denials.

6. Maintains working knowledge of university systems, procedures, and compliance requirements by attending training sessions, reading relevant materials, and collaborating with professional colleagues.

7. Contributes to a clean and organized clinic environment by performing light cleaning duties such as wiping down countertops, dusting, vacuuming, and restocking clinic supplies as needed.

8. Performs other related duties as assigned by the Program Director to support the success of the Physical Therapy Program.

Minimum Acceptable Qualifications

Education: A high school diploma or equivalent is required.

Experience: At least 3 years of general office experience is required; experience in a health care setting is preferred. Two years of specialized training or education beyond the high school level which emphasized the skills required for the position may be substituted for two of the three years of experience.

Skills: Keyboarding and computer application skills (word processing, spreadsheets, database) are required. Strong oral and written communication skills are required. Must be able to operate electronic, photocopier, and other standard office machines, maintain complex filing systems and records, and make mathematical calculations and budget reconciliations are required. Supervisory skills and the ability to train and/or review the work of others are required.

Other: This position requires extensive keyboarding and data entry.

Additional Qualifications

Link to Job Description http://www.missouristate.edu/human/jobdescriptions/3096.htm

Open Date 07/24/2025

Close Date (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants

The first date of consideration is August 8, 2025, and review of applications will continue until the position is filled.

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, [email protected], 417-836-4252.

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number 20250145FTS

Quicklink for Posting https://jobs.missouristate.edu/postings/82767

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * How did you hear about this vacancy?

+ Indeed

+ Linkedin

+ Missouri State University Website

+ Google

+ Employee Referral

+ Job Alerts

+ HigherEdJobs.com

+ Personal Contacts / Networking

+ Job Board (CareerBuilder.com, Monster, etc.)

+ Other

+ * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

(Open Ended Question)

Applicant Documents

Required Documents

+ Resume

+ Cover Letter

Optional Documents

+ Unofficial Transcripts - 1

+ Other Documents -1