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CalAIM Program Administrator II

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CalAIM Program Administrator II

Salary

$80,699.91 - $112,990.97 Annually

Location

Ventura and may require travel throughout Ventura County, CA

Job Type

Full-Time Regular

Job Number

0623VPA-25AA (AI)

Department

Probation Agency (recruitment by CEO-HR)

Opening Date

07/24/2025

Closing Date

8/8/2025 5:00 PM Pacific

+ Description

+ Benefits

+ Questions

Description

What We Offer

The County of Ventura offers an attractive compensation and benefits package that includes:

+ Educational Incentive: Completion of an associate degree (2.5%), bachelor's degree (5%), OR graduate degree (5%) not required for the position.

+ Annual Leave/Accruals Redemption: A candidate selected for this position will earn 208 hours per year, increasing to 288 hours after 5 years of service and has the ability to "cash in" or redeem up to 100 hours of Annual Leave per year after taking 80 hours in the preceding 12 months.

+ Deferred Compensation: 401(k) Shared Savings Plan and/or Section 457 Plan, with up to a 3% match on your 401(k) contributions.

+ Health Plans: You are afforded an annual flexible credit allowance of up to $25,558 for purchasing medical, dental, and/or vision insurance from a group of authorized plans.

+ Flexible Spending Accounts: Pre-tax benefit towards eligible medical, dental and vision care expenses.

+ Pension Plan: Both the County and you contribute to the County's Retirement Plan and to Social Security. If you are eligible, you may establish reciprocity with other public retirement systems such as CalPERS.

+ Bilingual Incentive: Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).

+ Holidays - 12 paid days per year, which includes a scheduled floating holiday.

The Position

The Ventura County Probation Agency (VCPA) is seeking a Program Administrator II for the California Advancing and Innovating Medi-Cal (CalAIM) Justice Involved Initiative. This initiative aims to transform the Medi-Cal Delivery System to improve the quality of life and health outcomes of Medi-Cal beneficiaries, particularly the incarcerated population. The Program Administrator II will coordinate and track compliance with mandated CalAIM Justice Involved Pre-Release Services for youth housed at the Ventura County Juvenile Facilities (JF).

The candidate selected for this position will, under VCPA direction, coordinate and monitor the CalAIM Justice Involved Pre-Release Services for youth at the Juvenile Facilities. Additionally, this position will collaborate with all relevant stakeholders and provide support to the CalAIM project scope, objectives, and desired outcomes. Work is performed primarily onsite at the JF in Oxnard, CA. Two staff in this classification will cover seven days a week, excluding holidays.

The ideal candidate

An ideal candidate will have a basic understanding of the criminal justice populations and agencies serving the populations, excellent communication and interpersonal skills, and the ability to collaborate with stakeholders from various disciplines. This person will also have excellent organizational and time management skills, the ability to multi-task effectively, and possess strong analytical and problem-solving skills.

Payroll Title: Program Administrator II

The eligible list established from this recruitment will be used to fill current and future Regular, Temporary, Fixed-Term, and Intermittent vacancies for this position only. There are currently two (2) Regular, full-time vacancies in the Ventura County Probation Agency.

Program Administrator II is a Management classification and is not eligible for overtime compensation. Incumbents in this classification are eligible for benefits at the MB4 level.

TENTATIVE SCHEDULE

OPENING DATE: July 24, 2025

CLOSING DATE: August 8, 2025, at 5:00 pm

Examples Of Duties

Duties may include, but are not limited to the following:

+ Leads the planning and ongoing improvement of the CalAIM program to meet state and federal guidelines.

+ Coordinates screenings and care plans for youth in Juvenile Facilities to integrate physical, behavioral, and substance use services.

+ Maintains accurate records and ensures data entry complies with DHCS and CalAIM reporting requirements.

+ Communicates regularly with internal and external partners to support coordinated care and service delivery.

+ Manages program resources and monitors budgets to ensure fiscal compliance.

+ Evaluates program activities for effectiveness and compliance, and recommends improvements as needed.

+ Prepares and submits timely and accurate reports on CalAIM deliverables.

+ Supports youth and families with Medi-Cal applications to ensure timely enrollment and continuous care.

+ Assists with policy implementation and staff training to support CalAIM goals and operations.

+ Builds and maintains community partnerships to enhance service access and support justice-involved individuals.

+ Performs other related duties as required.

Typical Qualifications

These are the entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING and EXPERIENCE

Any combination of education, training, and experience which has led to acquisition of the required knowledge, skills, and abilities (KSAs).

Possession of the required KSAs may typically be demonstrated by one of the following combinations of education and experience:

+ Possession of a Bachelor’s degree from an accredited college or university in Business, Public Administration, Psychology, Social Work, Human Services, Behavioral Health, or a related field AND

+ 1 year of experience interpreting and implementing governmental regulations which includes experience with contracts and/or grants

OR

+ 5 years of progressively responsible administrative managerial experience, experience interpreting and implementing governmental regulations, experience with contracts and/or grants.

Education/Experience Substitution

Related experience may be substituted for the education requirement on a year for year basis.

NOTE: Excellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire

NECESSARY SPECIAL REQUIREMENTS

+ Must be willing to work weekends.

DESIRED

+ Experience with mental health and substance abuse programs/services.

+ Experience with Medi-Cal and/or CalAIM regulations or similar regulatory system.

+ Managing or supervising contract-based fiscal and operational management.

+ Bilingual (English/Spanish)

Knowledge, Skills, and Abilities

Working knowledge of: California Advancing and Innovating Medi-Cal (Cal AIM), Medi-Cal eligibility, benefits, and application processes, knowledge of federal, state, local health regulations and confidentiality requirements, Juvenile Justice systems and the unique needs of justice-involved individuals.

Skill in: Analytical and critical thinking to interpret policy, evaluate data, identify trends, and recommend strategic improvements; leading and managing a program including planning, implementation, monitoring, and continuous quality improvement; standard office software (Microsoft Suite) and case management platforms and DHCS reporting portals; strong organizational and time management skills with the ability to meet deadlines and manage competing demands.

Ability to: communicate effectively both written and orally; to establish and maintain positive working relationships with justice-involved youth, families, partner agencies, and internal staff, to assess program performance and implement data-driven improvements, to adapt and adjust plans and strategies as needed to keep objectives on track, to learn the basic operations and workflow of the Juvenile Facilities and policies and procedures of VCPA.

Recruitment Process

Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on August 8, 2025.

To apply on-line refer to web site: www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials. Our address is: County of Ventura, Human Resources Division, 800 S. Victoria Ave., Loc. # 1970, Ventura, CA 93009. We do not accept resumes in lieu of our application form, nor do we accept any application materials via e-mail.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application and supplemental questionnaire.

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (http://vcportal.ventura.org/CEO/HR/docs/Lateral\_Transfer.pdf) (Download PDF reader) for additional information.

SUPPLEMENTAL QUESTIONNAIRE – qualifying

All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in your application being removed from consideration.

APPLICATION EVALUATION – qualifying

All applications will be reviewed to determine whether the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

TRAINING and EXPERIENCE EVALUATION

A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

NOTE: The selection process may consist of an Oral Exam, which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence.

ORAL EXAMINATION - 100%

A job-related examination may be conducted to evaluate and compare participating applicants' knowledge, skills, and abilities in relation to those factors which a job analysis has determined to be essential for successful performance of the job. Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

If there are three (3) or fewer qualified applicants, an examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION

After successful completion of the examination process, certified candidates who have been invited to a selection interview and accepted a conditional offer of employment, will undergo a thorough background investigation that will include, but not necessarily be limited to, contacting personal, educational and business references, and Livescan fingerprinting for a criminal records check. Additionally, certified candidates will undergo a polygraph, psychological, and medical examination. Those entering the background process are required to provide a current (issued within the past 30 days) Department of Motor Vehicles printout (K4 - 10 year driving record) to the Background Investigator.

EQUAL EMPLOYMENT OPPORTUNITY

The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

For further information regarding this recruitment, please contact Kristy Madrigal by email at [email protected] or phone (805) 654-5094.

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

MANAGEMENT

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

+ Benefits website (https://hr.ventura.org/benefits) or you may call (805) 654-2570.

+ Retirement FAQ's (https://vcportal.ventura.org/CEO/benefits/docs/RETIREMENT%20-%20FAQs.pdf)

+ Memorandum of Agreement

Union Codes: MB3, MB4, MS, MT, MCC, MU

01

All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit answers to these questions as asked may result in your application being removed from consideration.

Do you understand and agree to this condition?

+ Yes

+ No

02

Describe your experience leading a healthcare or social service program that required compliance with state and federal guidelines. Include:

A) The employer(s) on this application where you obtained the experience.

B) How many years and months of experience at each employer.

C) Types of programs involved, specify if it is a social program.

D) Responsibilities specifically related to strategic planning, leadership, and delegation skills.

The work experience cited in answer to this question must be included on your application in the Work Experience section to qualify.

If you do not have this type of experience, type "None."

03

3. Describe your experience using case management software and electronic reporting systems. How have you leveraged these tools to enhance program documentation, data accuracy, and reporting compliance? Include: Include:

A. The employer(s) on this application where you obtained the experience

B. How many years and months of experience at each employer

C. Types of Case Management Software used.

D. A description of the reports and documentation maintained and what methods used to stay in compliance.

The work experience cited in answer to this question must be included on your application in the Work Experience section to qualify.

If you do not have this type of experience, type "None."

04

Describe a situation where you successfully established and maintained partnerships with diverse stakeholders. How did you facilitate integrated care planning and communication to improve outcomes for the population served? Include:

A. The names of employer(s) on this application where you gained the experience

B. How many years and months of experience at each employer.

C. The stakeholders with which you established and maintained partnerships

The work experience cited in answer to this question must be included on your application in the Work Experience section to qualify.

If you do not have this type of experience, type, "None."

05

Explain your familiarity with maintaining compliance through accurate data documentation and meeting deadlines. Specify if it was within a healthcare or juvenile justice context. How have you ensured data integrity and timely reporting in previous roles? Include:

A. The employer(s) on this application where you obtained the experience

B. How many years and months of experience at each employer

C. Give at least two examples of how you have ensured data integrity and timely reporting

The work experience cited in answer to this question must be included on your application in the Work Experience section to qualify.

If you do not have this type of work experience, type "None."

06

Describe your experience and give an example of a time where you had to interpret policy, analyze data, recognize trends and recommend strategic improvement planning for a program you managed. Include:

A. The employer(s) on this application where you obtained the experience

B. The years and months of experience gained

C. Policies Interpreted.

D. Type of data analyzed

E. Specific trends identified

F. What recommendations were given to implement strategic improvements to a program.

The work experience cited in answer to this question must be included on your application in the Work Experience section to qualify.

If you do not have this type of work experience, type "None."

07

Describe your experience with Office Suite Tools in Excel, Microsoft Word, PowerPoint and any other software program that you used to manage a social service program. Include:

A. The employer(s) on this application where you obtained the experience.

B. The years and months of experience gained.

C. Identify if you are advanced, intermediate, or beginner.

D. Provide examples of the most complex work you have performed using each one.

The work experience cited in answer to this question must be included on your application in the Work Experience section to qualify.

If you do not have this type of work experience, type "None."

08

Are you bilingual in Spanish?

+ Yes

+ No

Required Question

Employer

Ventura County

Address

800 S. Victoria Avenue LOC. #1970 Ventura, California, 93009

Phone

(805) 654-5129

Website

http://hr.ventura.org

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