"Alerted.org

Description We are looking for a highly organized Operations Specialist to join our team in Palo Alto, California. This is a long-term contract position ideal for someone detail-oriented, tech-savvy, and experienced in office management and administrative operations. The role involves managing logistics for community programs, supporting accounting processes, and attending in-person meetings.

Responsibilities:

• Coordinate logistics for community meetings, including attendance tracking and stipend distribution.

• Maintain and update spreadsheets to organize program data effectively.

• Assist the accounting team with payment processing, accounts receivable, and accounts payable tasks, following established templates.

• Join in-person meetings to take notes, verify attendance, and ensure smooth program execution.

• Collaborate with an accounting firm to code attendance data and process stipends accurately.

• Utilize Google Sheets for tracking program-related information and ensuring data accuracy.

• Support document uploads and payment processing using QuickBooks and other accounting tools.

• Set up meetings and provide administrative support for onsite program activities.

• Adapt to new systems and technologies to streamline operations and maintain balanced records.

• Ensure participant engagement by distributing notes and verifying attendance during meetings. Requirements • Proven experience in office management and administrative operations.

• Strong knowledge of accounting principles and proficiency in QuickBooks.

• High attention to detail and ability to manage multiple tasks effectively.

• Proficiency in Google Sheets and other spreadsheet tools.

• Familiarity with accounts receivable and accounts payable processes.

• Ability to attend in-person meetings and collaborate with program managers.

• Tech-savvy with the ability to learn and adapt to new systems quickly.

• Excellent organizational skills and ability to maintain accurate records. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .