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Job Description:

DIVISION: University Advancement

DEPARTMENT: Advancement Financial Services

BASIC FUNCTION: The Advancement Financial Services Specialist is responsible for the financial processing needs of the Advancement Division. Specifically, he/she will share in the responsibility of processing financial gifts and pledges to the University as well as the creation of receipts and other documents as needed.

EDUCATION: Bachelor’s Degree required.

EXPERIENCE: Two years related office experience. Familiarity with Blackbaud’s Raiser’s Edge, bookkeeping and other computer proficiency is preferred. High attention to detail, demonstrated interpersonal skills, and the ability to multi-task are required.

REPORTS TO: Sr. Director, Advancement Financial Services

ESSENTIAL FUNCTIONS:

1. Advancement Financial Services

Accurately record donations, pledges, and non-gift fees (e.g., event registrations, quid pro quo benefits, etc.) into the Advancement database, Gather and maintain gift back-up according to audit requirements, including scanning and indexing of all gift and pledge documentation, Establish and maintain quality control procedures to ensure that all IRS guidelines pertaining to the processing and receipting of donations are met, Perform any coding to support reporting needs associated with special circumstances including soft credit, matching gifts, verbal indications, gifts in kind, solicitations, etc. Update demographic information on constituent records as necessary, Respond to inquiries from donors and/or University staff regarding the acceptance of gifts and posting of donations, Prepare receipts in a timely manner, for all donations except online transactions, Assist with the Advancement Services components of the University’s matching gift program, Ensure that appropriate documentation is maintained regarding all financial procedures

2. Advancement Division Professional Development

Promote an image of efficiency and courtesy throughout the University community consistent with the department’s mission, Attend staff and divisional meetings, Serve as a responsible committee member when requested, Stay abreast of changes in the Development Services industry through attendance at workshops, seminars as well as through professional material and related associations. Advocate for policy and process improvements to support Division’s objectives Assist in the creation and maintenance of Advancement policy & procedure documentation

Perform other related duties as requested.

Duties may change and /or be added at any time.

*Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees

assigned to this job.

Category:

Advancement - Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

_All offers of employment are contingent upon a satisfactory background check._

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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Staff positions** **: If you need to upload more than 5 documents, please either combine them to upload or email them to [email protected]