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Purpose:  Provide personal assistance and corporate bookkeeping duties to Executives of a portfolio of companies.

Essential Duties (including but not limited to):

+ Intensive bookkeeping in both a personal and corporate manner for a portfolio of 8+ smaller subsidiary companies owned by the Executives.

+ Corporate Bookkeeping duties will include full account receivable and payable functions, accurate and timely intercompany billings across all entities, bank reconciliations, and regular account audits.

+ Personal bookkeeping to include bill payments, personal errands, full preparation and finalizing of travel arrangements, calendar scheduling and maintenance, among other personal assistance items.

+ Oversee cash flow across multiple accounts, proactively informing Executives of upcoming funding requirements and ensuring efficient, on-time month-end closing.

+ Answering and routing of Executive phone calls and communications.

+ Create and maintain an organized and effective administrative filing system for Executives and Companies.

+ Preparing outgoing mail, Fed Ex for pick-up and monitoring postage meter.

+ Provide general and technical duties including copying, faxing, printing, distribution of documents, filing and data entry.

+ Does post office and bank runs when needed.

+ Upkeep of supplies for Executives including inventory and ordering of needed items.

+ Maintain a clean and organized offices and workplace for the Executives.

+ Other duties as assigned.

Essential Qualifications:

+ Bachelor’s Degree in Accounting, Finance, Business or another related field. (Required)

+ 1-3 Years of previous bookkeeping experience. (Required)

+ 1-3 Years of QuickBooks Experience. (Required)

+ High level of sensitivity and discretion regarding Executives personal and business matters.

+ Continuously positive attitude and is willing to follow instructions with a high level of attention to detail.

+ Detail and process oriented.

+ Not afraid of hard work.

+ Excellent communication skills both written and verbal.

+ Ability to speak, write and read the English language.

+ Able to exercise effective judgment and creativity to changing needs and situations.

+ Able to establish and maintain healthy working relationships with people in course of work.

+ Must satisfactorily pass a drug and background check.

Physical Requirements:

+ Sit for long periods of time.

+ Occasionally stoop, kneel or crouch.

+ Able to carry up to 20 lbs.

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