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The Potter College of Arts & Letters is pleased to announce we are accepting applications for the position of Administrative Coordinator, Communications & Outreach. The Administrative Coordinator, Communications and Outreach will support the Departments of English, History, and Modern Languages by developing and implementing strategic communication and marketing initiatives that promote departmental programs, events, and recruitment efforts. This position is responsible for managing digital media platforms, producing promotional content, coordinating outreach activities, and supervising student workers and interns engaged in communications and event support.

Key Responsibilities:

Marketing and Communications (45%)

+ Collaborate with faculty and staff in the English, History, and Modern Languages departments to develop and execute media and marketing strategies for events, programs, and campaigns.

+ Draft, edit, and distribute targeted content for social media channels with input and support from departmental stakeholders.

+ Write and disseminate media releases and manage other external communications as needed.

+ Prepare and proofread professional correspondence, including donor communications and other official materials.

+ Contribute to the development and production of departmental newsletters.

Digital Media and Web Management (15%)

+ Manage and maintain departmental social media accounts to ensure timely, accurate, and engaging content.

+ Maintain and update departmental websites, ensuring accessibility, accuracy, and relevance of content.

Recruitment and Outreach Support (15%)

+ Coordinate and schedule departmental tours for prospective students and their families.

+ Support recruitment, retention, and outreach events through promotional efforts, logistics coordination, and on-site presence as needed.

Student Supervision and Administrative Support (15%)

+ Hire, train, and supervise student workers and interns engaged in communications and outreach work.

+ Oversee student worker scheduling, task assignment, and performance, including timesheet approval and project oversight.

Other Duties (10%)

+ Perform additional tasks as assigned by department heads or unit leaders to support the mission and visibility of the departments.

Job Requirements:

+ Minimum of two years of postsecondary education

+ Excellent writing, editing, and proofreading skills.

+ Experience with social media platforms (e.g., Instagram, Facebook, X/Twitter) and website management tools.

+ Strong organizational and project management abilities.

+ Ability to work collaboratively across multiple departments and with diverse stakeholders.

+ Familiarity with design tools (e.g., Canva, Adobe Creative Suite)

Additional Information:

Hourly Rate: $17.44

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at [email protected] or by phone at (270) 745-6867. Ms. Demir is also responsible for coordinating the University's response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

For information related to job postings, please email [email protected].