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41814BR

Extended Job Title:

Senior Analyst

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Performs professional level analysis and control functions in area of assignment

Requisition ID:

41814BR

Travel Required:

Up to 25%

Major/Essential Functions:

+ Performs professional level analysis and manage functions in area of faculty records and faculty appointments

+ Maintains data integrity of the Faculty Information System (FIS) and performs data and records management functions, particularly in the data conversion and maintenance of all faculty files into the faculty database and electronic filing system

+ Maintains faculty records, including original contracts and verifications required for compliance

+ Performs analytical research based upon departmental requests for information and delegates tasks to support staff as required

+ Processes faculty application forms for prospective non-salaried faculty by performing primary source verification of credentials , screening for “red flags” and preparing executive summaries for CFAPTA review

+ Tracks prospective faculty appointment candidates’ status throughout the recruitment and faculty appointment continuum

+ Collaborates with Office of Credentialing and Enrollment on all credentialing verifications in support of faculty appointment request files and assumes responsibility for compliance with all requirements

+ Analyzes departments’ packet submissions for the appointment of new faculty through the Faculty Appointments Committee section for accuracy and completeness, screening requests against established institutional criteria

+ Leads internal file pre-review by performing professional level analysis of file submissions, for missing elements, “red flags”, and/or other discrepancies

+ Performs follow-ups with departments on areas of concern or clarification. and delegates tasks to support staff as needed

+ Provides administrative and organizational support for the faculty appointments review process of the FSOM Committee on Faculty Appointments, Tenure and Promotion, and Comprehensive Performance Evaluation, to include scheduling, tracking attendance at meetings for quorum, prepares meeting materials for the review and assessment phase, maintains and monitors for completion of the faculty appointment review cycle

+ Prepares and submits Electronic Personnel Action Forms (EPAFs) for non-salaried faculty

+ Maintains the medical school’s information in the national AAMC FAMOUS database to include accurate and complete faculty demographic and appointment data

+ Coordinates the FSOM annual faculty evaluation process

+ Provides administrative support for school level faculty governance, including Steering Committee, Faculty Council, its standing committees and Ad-hoc Committees

+ Serves as Project Manager for one assigned major faculty services project or event Executes faculty services programs and projects related to faculty retention and satisfaction, including but not limited to the Annual Faculty Recognition Banquet, Doctors’ Day, Nurses Day, Dentist Day recognition functions, Faculty of the Year Award Program

+ Develops flyers, posters, brochures, programs, menus, invitations, and other marketing materials

+ Establishes positive working relationships with leadership, faculty and department staff and provides customer service support on assigned functions

+ Adheres to all TTUHSCEP policies| procedures and processes

+ Personally demonstrates, displays, and acts in accordance with TTUHSC El Paso Values-Based Culture (Service, Respect, Accountability, |Integrity, Advancement, and Teamwork)

+ Actively promotes and encourages staff across the institution

+ Remains current with all licensure, certifications and mandatory compliances and trainings required of this position

+ Performs all other duties as assigned

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

+ Strong organizational and multi-tasking skills and ability to thrive in busy office environment with multiple deadlines

+ Ability to read, write, and communicate verbally using standard English in a professional manner

+ Ability to read and interpret policies and procedures

+ Ability to effectively present information and respond to questions from staff, faculty, and the public

+ Ability to perform mathematical calculations: add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

+ Ability to compute rate, ratio, and percentages, and develop and interpret graphs and verify information accurately

+ Strong organizational and multi-tasking skills and ability to thrive in busy office environment with multiple deadlines

+ Knowledge of personal computers, specifically, MS Office software (Word, Excel, PowerPoint, and Access), MS Outlook, and experience with database management and website maintenance

+ Experience in health care field

+ Database experience

Campus:

HSC - El Paso

Department:

Faculty Services El Paso

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Executive and Admin Assistants

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ Bachelor's degree in related field

+ Three (3) years related experience OR a combination of related education and/or experience to equal seven years

Licensure/certification

+ Valid Texas driver’s license and liability insurance for use of personal vehicle

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx