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Details

**Open Date** 07/25/2025

**Requisition Number** PRN42624B

**Job Title** Academic Program Manager

**Working Title** Program Manager, Quest

**Job Grade** E

**FLSA Code** Executive

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

M-F Day with some evening and weekend events (includes student and recruiting events) with time to be compensated through reduction in daytime hours that week

**VP Area** Academic Affairs

**Department** 00023 - LEAP & Early College

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $50,000.00 - $55,000.00

**Close Date** 10/22/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

Helps to administer academic programs through managing budget and payroll, scheduling, marketing, assisting with assessment and evaluation, supporting faculty and student employees, and supporting students in the program. Works closely with the director and assistant directors.

Responsibilities

Scheduling

-Work with Director to design semester schedules, enter and coordinate schedule including room assignments, work in CLSS , arrange permission codes or meet faculty schedule related needs, etc.

-Handle Coursedog and catalogue related updates to courses and program information

Purchasing, Pay, and Budget

- Coordinate and take care of all purchasing for all Quest events, following the budget closely

-Handle p-card account and related items

-Handle the hiring and pay for all program student employees

-Coordinate and handle all faculty professional development travel and related costs

Marketing

-Coordinate, contribute to the design, and directly handle all Quest marketing, including selection and purchasing of swag items, coordination of faculty and staff for all admission events (including travel), coordination of university marketing elements, and summer orientation

-Table and present as needed at all marketing events

-Actively work on new marketing campaigns

-Coordinate updates to the Quest website

Support Faculty

-Attend and arrange rooms, recordings, etc. for all faculty meetings, including the faculty retreat and integrated partner meetings

-Handle support as needed to Faculty Box folders and pertinent information

-Support the review and retention process for faculty including handling of Interfolio system

-General support of faculty issues as they arise

Support Students and Student Employees

-Coordinate scholarship application and review process for student Quest scholarships

Attend Quest Leadership Intern meetings and aid in QLI work coordination as needed

-Assist in Student Employee hiring interviews and decisions

-Monitor and respond to Quest information email

-General support of student issues as they arise

Data Support

-Assist in collection and organization of Quest evaluation data as needed

-Help handle Ucard attendance records for all events

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.