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  • Assistant Director for IT Systems

    City of Coral Gables, FL (Coral Gables, FL)



    Apply Now

    Assistant Director for IT Systems

     

    Print (https://www.governmentjobs.com/careers/coralgablesfl/jobs/newprint/5020945)

     

    Apply

     

    

     

    Assistant Director for IT Systems

     

    Salary

     

    $110,286.21 - $170,943.64 Annually

     

    Location

     

    City of Coral Gables, FL

     

    Job Type

     

    Full-time

     

    Job Number

     

    0000

     

    Department

     

    Development Services Department

     

    Opening Date

     

    07/25/2025

     

    + Description

    + Benefits

    + Questions

    Summary

    Under the general direction of the Development Services Director, this position works as team lead with the responsibility of project management, supervision, guidance, and scheduling. The incumbent establishes policies, standard operation procedures, strategies, project goals, and milestones for large and highly complex computer systems and their applications. The worker implements strategies and systems to enhance operations, and customer satisfaction. Supervises and coordinates the activities of technical staff and contractors. Must be able to think strategically and exercise considerable initiative and independent judgment.

     

    The incumbent maintains policies, standard operation procedures, strategies, project goals, and milestones for large and highly complex permit technology & enterprise software, systems, and their applications, liaising with Innovation & Technology staff as needed for additional support.

     

    Confers with and provides training to the Building, Planning & Zoning, and Code Enforcement division heads, staff, architects, and engineers regarding compliance with protocols and procedures established by the Development Services Director.

     

    Job Duties and Responsibilities

     

    The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

     

    Develops and monitors project plans and provide lead and technical direction to support staff.

     

    Develops project standards and templates.

     

    Assigns, monitors, and evaluates project tasks and responsibilities.

     

    Prepares internal Project cycle deliverables, monitors progress, and provides status reports.

     

    Coordinates project tasks with Development Services and IT divisions.

     

    Reviews departmental requests for technology and makes recommendations, as appropriate.

     

    Evaluates technology and makes recommendations to ensure compatibility and effectiveness.

     

    Plans, schedules, supervises, and reviews the work of consultants and support staff.

     

    Analyzes the efficiency of all computer systems and propose enhancements.

     

    Coordinates with the Innovation & Technology department to provide hardware and software maintenance and support for Development Services systems, databases and applications. Provides enterprise system configuration, programming, data report writing and UI design. Provides graphs and multimedia design for permit web applications. Designs data reports and dashboards for enterprise permit and land management systems. Provides enterprise system support and troubleshooting.

     

    Selects, trains, and motivates staff; provides for staff professional development; and works with employees to correct deficiencies.

     

    Coordinates major enterprise systems changes and upgrades with the Innovation & Technology department to ensure the permit systems are running in optimal condition and with updated functionalities. Reviews enterprise system workflows and configuration to optimize performance.

     

    Attends and participates in professional meetings; stays abreast of new trends and innovations in the field of information technology; researches emerging products and enhancements and their applicability to City needs.

     

    The employee must work within general methods and procedures and exercise considerable independent judgement to adapt and apply Department guidelines to specific situations.

     

    Analyzes the nature and cause of processing errors to identify areas needing improvement in the Department’s processes.

     

    Serves as liaison with staff and management concerning error trends and problem areas, working with the Development Services Director and IT Department Staff.

     

    Remains informed of cutting-edge technologies and advancements in municipal building programs.

     

    Provides hardware and software maintenance and support for systems, databases and applications. Provides hardware and software support and troubleshooting for

     

    Department personnel. When necessary, meets with software vendor representatives and Innovation & Technology Team members to resolve issues with hardware and software.

     

    Assists the Director or Designee with maintaining and updating the software Training Manual and assists with ensuring staff abides with all therein by identifying staff development and training needs and ensuring training is provided or obtained.

     

    Performs other related duties as assigned.

    Qualifications

    Bachelor's Degree in Computer Science or related field.

     

    Six (6) years of IT experience to include supervision and project management.

     

    Valid Florida Driver's License.

     

    A comparable amount of training or experience may be substituted for the minimum qualifications.

     

    HOLIDAYS: 14 days including 3 floating days.

     

    SICK LEAVE: 110 hours annually. Employees may convert to annual leave any unused portion of the first 64 hours of sick leave.

     

    ANNUAL LEAVE: 93 hours in the first year of employment, increasing up to 210 after 25 years. Employees must take 40 hours of annual leave each year.

     

    BEREAVEMENT LEAVE: 10 days for the death of an immediate family member (Parent, spouse or child). Five days for any other relative living in the same household.

     

    HEALTH INSURANCE: Fully paid by the City (HMO Select) for employees after 30 days. Employee may purchase coverage for eligible dependents.

     

    DENTAL INSURANCE: Available at a cost to all employees through payroll deduction.

     

    LIFE INSURANCE: Term lif Term Life and Accidental Death and Dismemberment equal to 1 x annual salary (up to $200,000) fully paid by the City.

     

    TRAVEL ACCIDENT LIFE INSURANCE: Travel Accidental Death and Dismemberment policy with a $300,000 death benefit, fully paid by the City.

     

    VOLUNTARY BENEFITS: Several plans are available, such as Short Term Disability, Life Insurance and Critical Illness policies through payroll deductions.

     

    LEGAL SERVICES: Legal Service plan available at a cost to all employees through payroll deductions.

     

    POST EMPLOYMENT HEALTH PLAN (PEHP): The City deposits $950 annually into an individual account for each employee. Monies may be used to pay premiums or medical expenses after retirement.

     

    DEFERRED COMPENSATION: Employees may defer a portion of their pre-tax salary in the 457 Deferred Compensation Program.

     

    TUITION REIMBURSEMENT: $2,000 per semester ($6,000 maximum annually) as per the City's Rules and Regulations.

     

    VEHICLE ALLOWANCE: $300 Monthly.

     

    PARKING ACCESS: Parking medallion provides Citywide parking access.

     

    CELL PHONE: Cell phone provided at a monthly cost of $20.00, if required by department.

    RECREATIONAL USE: Employee, spouse and immediate family members seventeen (17) years of age and under are entitled to the benefits below:

    + Venetian Pool – No charge for daily admission.

    + Tennis Centers – No charge for daily court fees

    + Youth Center – 50% off residential rates for memberships and 25% off camps and other programs.

    Golf at Biltmore & Granada:

    + Monday through Friday – no charge

    + Saturday, Sunday and Holidays:

     

    - Before Noon – Twilight fees apply

     

    - After Noon – No charge

     

    (cart fees apply at all times)

     

    PENSION: Employees have an option to participate in the Coral Gables Retirement System or (if hired after 9/8/2015) a 401(a) defined contribution plan provided by the City.

     

    VESTING: 10 years (Retirement System).

     

    CONTRIBUTION: 10% effective October 1, 2016. (Mandatory Employee contribution under the Retirement System).

     

    RETIREMENT SYSTEM NORMAL RETIREMENT: Employees are eligible for retirement once they meet the Rule of Eighty (80): years of service plus age must equal Eighty, or age 65 with six (6) years of service, or age 62 with 10 years of service

     

    Employees hired on or after 10/1/10 earn a pension benefit of 3% of average final compensation for the first 10 years of service, and 2.25% of average final compensation (5 year average) for each year thereafter, up to a maximum of 75% of average final compensation.

     

    MILITARY/GOVERNMENT BUY-BACK: Employees may buy-back up to five years of qualified previous government employment.

     

    DROP: The Deferred Retirement Option Plan (DROP) allows an employee to defer retirement and begin accumulating retirement benefits with interest, without terminating employment. Employees are eligible upon reaching the following requirements (whichever occurs first):

     

    - Rule of 80

     

    - Age 65 with six (6) years of service

     

    - Age 62 with ten (10) years of service

     

    Note: Benefits subject to change.

    OR

    DEFINED CONTRIBUTION 401 (a)

     

    VESTING: 5 years

     

    CONTRIBUTION: City contributes 7% of base salary per year under the 401(a) plan. (No employee contribution required.)

     

    01

     

    Do you have Bachelor's Degree in Computer Science or related field?

     

    + Yes

    + No

     

    02

     

    Do you have six (6) years of IT experience to include supervision and project management?

     

    + Yes

    + No

     

    03

     

    Do you have Valid Florida Driver's License?

     

    + Yes

    + No

    Required Question

    Employer

     

    The City of Coral Gables

     

    Address

     

    214 Minorca Avenue Coral Gables, Florida, 33134

     

    Phone

     

    305-460-5523

     

    Website

     

    http://www.coralgables.com

     


    Apply Now



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