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Working Title: Office of Land Management Administrative Assistant

Job Class: Office and Administrative Specialist, Senior

Agency: Transportation Department

+ **Job ID** : 87773

+ **Location** : St. Paul

+ **Telework Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 07/25/2025

+ **Closing Date** : 07/31/2025

+ **Hiring Agency/Seniority Unit** : Transportation Dept / DOT-Metro-Central Off-AFSCME

+ **Division/Unit** : Land Management / Land Management

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : Yes, occasional, less than 10%

+ **Salary Range:** $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : Office of Land Management

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is located at Central Office in St. Paul and may work a hybrid schedule or work in the office full time, three days in the office each week is required. The incumbent will be required to make a telework arrangement with their supervisor. The incumbent will be expected to work in the office as determined by policy and discussion with their supervisor.

This position exists to provide executive administrative support services to the Director of Land Management and the office’s Management Team. The position will also function as a point of contact for all Land Management personnel so that the office runs smoothly and efficiently.

Responsibilities include, but are not limited to:

+ Provide administrative support and executive services to the Director of Land Management, the Assistant Directors of Land Management & Management Team members.

+ This includes scheduling meetings; maintaining a good knowledge of the Director’s schedule and that of the Management Team to avoid scheduling conflicts; reviewing and handling incoming mail for the Management Team; monitoring documents and correspondences that require signatures; ensuring processes are followed and documentation is correct; and preparing meeting agendas.

+ Maintain and review office records, reports, and billing statements.

+ Maintain strong working relationships with the Director and office Management Team so that open communication is maintained within the administrative area of the office.

+ Occasional (2-3x a year) travel with overnight stays will be required.

** The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment.

Minimum Qualifications

+ Customer service skills sufficient to provide prompt, courteous, and accurate information to internal/external customers in person, on the phone, Microsoft TEAMS, and through e-mail and other written correspondence.

+ Knowledge of accounting principles and processes sufficient to analyze, interpret, and prepare financial information, records and reports.

+ Word processing, spreadsheet, and other software application skills to develop and modify a variety of correspondence, records, invoices, letters, and reports.

+ Skill in developing and implementing administrative and program policies, procedures, and service standards in cooperation with management.

Preferred Qualifications

+ Knowledge of real estate services.

+ Knowledge of the SWIFT (Statewide Integrated Financial Tools)

+ Knowledge of the EIOR (Electronic Inter Office Request) system.

Additional Requirements

Successful candidate must pass past-employer reference checks and criminal history check

It is our policy that all candidates submit to a background investigation prior to employment. The background check may consist of the following components: SEMA4 Records Check, Criminal History Check, Employment Reference Check, Driver’s License Check, and/or Education/License Verification.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.