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Hiring for an Executive Assistant in Hartford!

Job Description

We are seeking a highly organized and proactive Executive Assistant to support the President in a dynamic and fast-paced environment. This role is perfect for someone with a robust administrative background and a passion for real estate. The position requires managing schedules, coordinating travel, and tracking multiple long-term deals.

Responsibilities

+ Manage the President’s calendar, schedule meetings, and coordinate travel arrangements.

+ Track and support multiple real estate deals, ensuring timelines and communications are up to date.

+ Serve as a liaison with clients, maintaining regular correspondence and providing updates.

+ Assist with deal-related paperwork and offer guidance to clients throughout the process.

+ Respond to residential sales inquiries and provide administrative support as needed.

+ Handle incoming calls and manage email communications professionally and efficiently.

+ Assist with marketing for the organization.

+ Maintain confidentiality and professionalism in all interactions.

Essential Skills

+ 3+ years of administrative experience in a fast-paced, professional environment.

+ Exceptional organizational skills and attention to detail.

+ Strong written and verbal communication skills.

+ Ability to multitask and manage competing priorities.

Additional Skills & Qualifications

+ Real estate background preferred (commercial or residential).

+ Comfortable working onsite daily in Hartford, CT.

+ Flexible and adaptable with a proactive mindset.

Work Environment

This position is located onsite in Hartford, CT, in a professional office setting. The work schedule is Monday to Friday, from 8:30 AM to 5:00 PM, totaling 37.5 hours per week with a one-hour lunch break. The team size ranges from 15 to 20 employees, fostering a family-feel environment.

Pay and Benefits

The pay range for this position is $28.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hartford,CT.

Application Deadline

This position is anticipated to close on Aug 8, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.