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Summary Works under the supervision of the Installation Program Director, responsible for providing and/or obtaining a variety of administrative support services essential to operation including, but not limited to, reviewing, editing and writing a variety of correspondence for management personnel; maintaining directives; compiling and providing information from various sources for the preparation of correspondence/reports; maintaining official correspondence and ensuring deadlines/due dates are met. Responsibilities Provides administrative and clerical support to the Director, Deputy Director and/or equivalent. Receives and screens telephone calls and visitors, determines those which can be answered personally, and refers others as appropriate. Assembles background materials, reports and statistical data pertaining to meetings, briefings, etc. Prepares detail or summary reports of meetings. Makes arrangements for meetings including space and time and notifies those who are to attend of the topics to be discussed. Reviews incoming and outgoing correspondence for proper format, conformance with procedural instructions, grammar, and typographical accuracy. Prepares and types correspondence using established procedures. Edits correspondence for correct spelling, grammar, clarity of expression, accuracy and consistency of facts and appropriate tone. Reads incoming correspondence, publications, regulations and directives to identify points of interest for the Director, Deputy Director and staff. Establishes and maintains superior's office files. Handles matters of a confidential and sensitive nature. Makes travel arrangements for Director and Deputy Director and prepares completed travel vouchers and reports. May provide advice to secretaries in subordinate branches concerning such matters as reports and correspondence. Maintains the Director's calendar. Performs other duties as assigned. Requirements Conditions of Employment Qualifications Three years of progressively responsible office experience which demonstrated possession of the knowledge, skills and abilities to perform the duties outlined above. Ability to communicate effectively both orally and in writing and to deal with people. Must be skilled in the use of a personal computer, various software programs, and be a qualified typist. Education This position is not in a positive education series. Additional Information Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service. All individuals involved in the provision of child care services on a Department of Navy (DON) installation or in a DON-sanctioned program must complete the Installation Records Check (IRC). The IRC includes a check of the Substance Abuse Rehabilitation Program (SARP) records in the Alcohol and Drug Management Information Tracking System (ADMITS) database, a check of the Family Advocacy Program (FAP) records in the Fleet and Family Support Management Information System (FFSMIS), and an installation security/base check via the Navy Justice Information System (NJIS) database and/or other law enforcement systems. This information will be used to determine suitability for the applicant in accordance with criteria for automatic and presumptive disqualifiers, per DoDI 1402.05. Per Department of Defense Instruction (DoDI) 1402.05. Background Checks on Individuals in DoD Child Care Services Programs, incumbents will be automatically disqualified for a conviction in either civilian or military court (to include any general, special, or summary court-martial conviction or if they received non-judicial punishment [under Article 15 or chapter 47 of Title 10, U.S.C]) for any of the following: a sexual offense, any criminal offense involving a child victim, or a felony drug offense. Additionally, the incumbent will be automatically disqualified if he/she has been held to be negligent in a civil adjudication or administrative proceeding concerning the death of or serious injury to a child or dependent person entrusted to the individual's care. Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment. Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States.