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Administrative Specialist I

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Administrative Specialist I

Salary

$37,782.00 - $66,120.00 Annually

Location

Dare County, NC

Job Type

Permanent Full-Time

Job Number

25-08873

Department

Dept of Transportation

Division

Transit

Opening Date

07/24/2025

Closing Date

8/4/2025 11:59 PM Eastern

Job Class Title

Administrative Specialist I

Position Number

60029780

Salary Grade

NC08

+ Description

+ Benefits

+ Questions

Description of Work

This position with NCDOT offers full State Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

Do you thrive in a fast-paced environment where your organizational skills and public service mindset can truly make an impact? Join our dynamic Ferry Operations team and help keep one of the region’s most vital transportation systems running smoothly.

About the Role

As aFerry Operations Administrative Specialist, you'll play a critical role in the day-to-day functioning of ferry services. This position goes far beyond traditional office work—it's about managing the behind-the-scenes coordination that allows ferries to run efficiently, safely, and on schedule. If you're detail-oriented, comfortable with financial and data systems, and enjoy balancing administrative duties with public interaction, we want to hear from you.

Key Responsibilities

Operational & Administrative Support

+ Assist the District Superintendent with all personnel and administrative management tasks.

+ Compile and process bi-weekly payroll data, ensuring accuracy of timekeeping records.

+ Maintain and report vessel traffic and scheduling data.

+ Track expenditures and process receipts using tools likeSAP,BSIP, andDocuSign.

+ Monitor toll collections, reconcile financial reports, and maintain statistical data.

+ Serve as anAlternate Facility Security Officer (FSO)as mandated by theUSCG/Homeland Security.

+ Operate and maintain office equipment efficiently.

Public-Facing Duties

+ Interact with the traveling public—helping process tickets, address inquiries, and support ferry passengers.

+ Screen and direct communications following established procedures.

Workflow Coordination

+ Maintain organized records and files to ensure seamless office operations and information flow.

What We're Looking For

+ High-volume computer skills, especially inSAPand related administrative systems.

+ Proven ability to work independently within established guidelines.

+ Strong attention to detail in compiling reports, balancing figures, and processing financial documents.

+ Exceptional interpersonal skills for engaging with the public and internal teams.

+ General knowledge of office practices, including payroll and expenditure tracking.

+ Experience handling sensitive and secure information is a plus.

Why Join Us?

You won’t just be working behind a desk—you’ll be part of a vital transportation system that serves thousands of passengers daily. Your work ensures that operations run smoothly, securely, and efficiently while also supporting a positive experience for travelers.

This position is located at the Hatteras Operations facilities. The schedule is Monday through Friday, 7:00 am – 3:30 pm

Knowledge, Skills and Abilities / Competencies

Management prefers the following:

+ Knowledge of office or work unit procedures, methods and practices.

+ General knowledge of office accounting and record keeping procedures, mathematics and their application in the work environment.

+ Demonstrated ability to gather and give information and instructions regarding the work process or procedures.

+ Demonstrated ability to learn to use specialized office equipment and software programs such as SAP, Microsoft Office Suit, and others.

+ Demonstrated ability to work with people with courtesy and tact.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

Graduation from high school and demonstrated possession of knowledge, skills and abilities gained through at least one year of office assistant/secretarial experience; or an equivalent combination of training and experience.

Supplemental and Contact Information

René Basnight, 252-423-5125

Applicants must meet the minimum requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

+ Yes

+ No

02

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Are you legally authorized to work in the United States?

+ Yes

+ No

03

Which of the following best describes your level of knowledge of office procedures, methods, and practices?

+ None

+ Basic

+ Intermediate

+ Thorough

04

Explain how you have knowledge of office procedures, methods, and practices.

05

Which of the following best describes your level of knowledge of office accounting and record keeping procedures, mathematics and their application in the work environment

+ None

+ Basic

+ Intermediate

+ Thorough

06

Explain how you have knowledge of office accounting and record keeping procedures, mathematics and their application in the work environment.

07

Which of the following best describes the level of ability you have demonstrated to gather and give information and instructions regarding the work process or procedures?

+ None

+ Basic

+ Intermediate

+ Thorough

08

Explain how you have demonstrated you have the ability to gather and give information and instructions regarding the work process or procedures.

09

Which of the following best describes the level of ability you have demonstrated to learn to use specialized office equipment and software programs such as SAP, Microsoft Office Suit, and others?

+ None

+ Basic

+ Intermediate

+ Thorough

10

Explain how you have demonstrated you have the ability to learn to use specialized office equipment and software programs such as SAP, Microsoft Office Suit, and others.

11

Which of the following best describes the level of ability you have demonstrated to work with people with courtesy and tact?

+ None

+ Basic

+ Intermediate

+ Thorough

12

Explain how you have demonstrated you have the ability to work with people with courtesy and tact.

Required Question

Employer

State of North Carolina

Website

http://www.ncdot.gov/

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