• Administrative Assistant 4

    Louisiana Department of State Civil Service (Baton Rouge, LA)


    Administrative Assistant 4

     

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    Administrative Assistant 4

     

    Salary

     

    $2,732.00 - $4,682.00 Monthly

     

    Location

     

    Baton Rouge, LA

     

    Job Type

     

    Classified

     

    Job Number

    419-211166-JAS

    Department

     

    DPS-Office of State Police

     

    Opening Date

     

    07/28/2025

     

    Closing Date

     

    8/4/2025 11:59 PM Central

     

    + Description

    + Benefits

    + Questions

     

    About this Job

     

    The Operational Development Section consists of the Planning and Research Units. The Section functions as staff for Colonel Robert P. Hodges.

     

    The Planning Unit is tasked with producing the Strategic Plan, Operational Plan, and the management of numerous federal grants. The Research Unit is responsible for the development of policy and procedure, legislative concerns, general research, and numerous special projects.

     

    Another proud accomplishment of the Section is the ongoing process of updating and revising all departmental forms and documents. This project includes the removal of unnecessary forms and the updating of existing forms and documents as needed to comply with additional mandates and legislative actions. Many forms are being converted into an electronic format that will be accessible on the intranet, which will help to improve the efficiency of the department and allow for electronic storage and dissemination.

     

    The Administrative Assistant 4 will provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.

    An Ideal candidate should possess the following competencies:

    Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

     

    Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.

     

    Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

    Selected Preferred Competencies:

    Acting Decisively: The ability to make decisions quickly and effectively.

     

    Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

     

    Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

     

    Solving Problems:The ability to discover solutions to problems.

    Minimum Qualifications

    Three years of experience in administrative services.

    EXPERIENCE SUBSTITUTION:

    Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

     

    Job Specification

     

    The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168030) .

     

    Job Duties and Other Information

    Job Duties:

    -Independently composes and types correspondence involving complex, sensitive, and non-routine matters.

     

    -Serves as liaison between supervisor and staff members.

     

    -Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

     

    -May type contracts, secure appropriate signatures, and track contracts through the approval process.

    Position Specific Details:

    This vacancy is located in the Operational Development Section in the Office of State Police, located in East Baton Rouge Parish.

     

    Appointment Type:This posting may be used to fill a probational appointment, a job appointment, or a promotional appointment.

     

    Compensation:This position pays an hourly rate ranging from $15.76 to $27.01.

    How To Apply:

    No Civil Service test scoreis required in order to be considered for this vacancy.

     

    To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

     

    *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

     

    Department of Public Safety

     

    ATTN: Human Resources/Joel Sunsin

    Fax: 225-922-0528

    [email protected]

     

    Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

    As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

    Insurance Coverage More information can be found at https://info.groupbenefits.org/

    Parental Leave– Up to six weeks paid parental leave

    More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

    Holidays and Leave – State employees receive the following paid holidays each year:

    + New Year's Day

    + Martin Luther King, Jr. Day,

    + Mardi Gras,

    + Good Friday,

    + Memorial Day,

    + Independence Day,

    + Labor Day,

    + Veteran's Day,

    + Thanksgiving Day and Christmas Day.

    ***** Additional holidays may be proclaimed by the Governor

     

    State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

     

    Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

     

    + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

    + Teacher's Retirement System of Louisiana (www.trsl.org),

    + Louisiana School Employees Retirement System (www.lsers.net), among others

     

    01

     

    AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

     

    + 1= I have no experience and/or am uncomfortable acting decisively

    + 2= I have limited experience or require assistance to act decisively

    + 3= I can act decisively

    + 4= I can act decisively and help others improve their ability to act decisively

     

    02

     

    AD: Explain your rating by providing specific and relevant examples in the box below.

     

    03

     

    AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.

     

    + 1= I have no experience and/or am uncomfortable acting with ethics and integrity

    + 2= I have limited experience or require assistance to act with ethics and integrity

    + 3= I can act with ethics and integrity

    + 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

     

    04

     

    AEI: Explain your rating by providing specific and relevant examples in the box below.

     

    05

     

    CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

     

    + 1= I have no experience and/or am uncomfortable communicating effectively

    + 2= I have limited experience or require assistance to communicate effectively

    + 3= I can communicate effectively

    + 4= I can communicate effectively and help others improve their communication

     

    06

     

    CE: Explain your rating by providing specific and relevant examples in the box below.

    Required Question

    Employer

     

    State of Louisiana

     

    Address

     

    For agency contact information, please refer to

     

    the supplemental information above.

     

    Louisiana State Civil Service, Louisiana, 70802

     

    Phone

     

    (866) 783-5462

     

    Website

     

    http://agency.governmentjobs.com/louisiana/default.cfm

     

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