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Event Production Coordinator

Posting Number S01458JP

Department Information Technology

Job Summary

Bowdoin College offers a rich schedule of events for both the campus and the greater community. The Event Production Coordinator is a key member of the Event Technology Services team, responsible for leading the College’s audio and video system support for events.

This position serves as an important point of contact and consultant for faculty, staff, and students during the planning, advancement, and production of campus events. The coordinator provides multi-platform support, including audio and image reinforcement, live broadcasting, video recording, and lighting. Primary responsibilities include, but are not limited to:

+ Coordinating technology support for events and clients, and providing on-site support during high-profile events

+ Planning and executing complex audio-visual systems, including sound systems, projection equipment, personal computing devices, livestreaming, and video recording

+ Hiring, training and managing student technicians

+ Collaborating with Bowdoin’s Information Technology staff to troubleshoot equipment and operational issues, ensuring timely resolution

Compensation, Benefits and Perks:

+ The pay range for this position is $26.50 – $28.00 per hour, and this position is eligible for overtime, shift, and weekend pay differentials

+ Medical Insurance (Effective on date of hire)

+ Vision and Dental Insurance

+ Life Insurance and Disability Insurance

+ $1,000 Employee Referral Program Bonus

+ Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26 )

+ Accrue up to 10 day of vacation (1st year), 15 days (2nd year)

+ Accrue up to 12 days of personal/sick time

+ 17 Paid Holidays

+ Paid Parental Leave (After 1 year)

+ Access to many of the College’s facilities including the gym and pool (Including household)

+ Free fitness and wellness classes

+ And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

Education/Skills Requirements

+ High school diploma or GED required; Vocational or technical training in relevant audiovisual fields highly preferred

+ A valid driver’s license and the ability to meet the eligibility requirements of the College’s current Motor Vehicle Use Policy

+ Working knowledge of a variety of platforms including but not limited to Zoom, LiveStream, Vimeo, etc.

+ Ability to consult, set up, manage and remove audio, video and lighting equipment used for live and recorded events.

+ Working knowledge of broadcasting/recording equipment such as Blackmagic ATEM switchers, OBS , etc.

+ Thorough understanding on the function of personal computing devices and their relationship with event technology equipment pertaining to Microsoft Windows, Apple’s MacOs and iOs.

+ Skills with troubleshooting computer systems and how they relate to audio-visual systems and the ability to quickly identify and resolve issues at an event.

+ Superior client service, communication and organizational skills

Experience Requirements and/or Equivalents

+ At least one year of supporting event production, including video recording, live streaming, audio mixing and lighting

+ Experience in supporting Adobe Premier preferred

+ Crestron hardware certification preferred

Applicants must meet the minimum qualifications in this posting to be considered for hire.

Standard Work Days and Hours

+ This is an onsite, full-time, academic year-round position, working 40 hours per week for 52 weeks per year (1.0 FTE ). The role includes occasional overtime, weekends, holidays, and weather emergencies, as well as coverage during major college events such as Parents Weekend, Commencement, and Reunions

+ The regular work schedule for this position is as follows:

+ Monday to Friday from 1:30 pm to 10:00 pm during the academic year

+ Monday to Friday from 8:30 am to 5:00 pm during the summer and college breaks

Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.

#bcindeed

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift

Employment Category Full Time Year Round

FTE 1.00

Benefits Eligible Yes

Pay Type Hourly

Background Check Package Requirements Support Staff + MVR

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? Yes

Is a pre-placement physical required for this position? Yes

Posting Date 07/25/2025

Applications Accepted Until

Open Until Filled No

Type of Posting Internal/External

Special Instructions to Applicants

If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions