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Analyst-Finance and Compliance (Payroll)- DPR

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Analyst-Finance and Compliance (Payroll)- DPR

Salary

$62,171.20 Annually

Location

City County Building, IN

Job Type

Full Time

Job Number

09234

Department

DPR-Admin

Opening Date

07/28/2025

Closing Date

8/2/2025 11:59 PM Eastern

+ Description

+ Benefits

Position Summary

Position is responsible for activities that coordinate financial operations and manage the compliance and financial health of the department. Serves as Payroll Manager, Contract Manager and Grant Financial Analyst for the department.

Position Responsibilities

Manages and coordinates the contract process between division staff, the Office of Corporation Counsel and Purchasing.

Log and assist staff with preparation of contracts; ensure appropriate contract documents are obtained.

Manages and oversees contracts as assigned that govern operations to ensure that provisions of contracts are followed.

Monitors and evaluates contractually required reporting.

Performs spot monitoring of park service contracts to validate customer satisfaction and contract compliance as requested. This includes but not limited to contracted janitorial services, port-o-lets and various administrative/executive contracts.

Develops and administers contractor evaluation process and compliance documentation. Coordinates with Purchasing on contractor compliance.

Develops, coordinates and teaches policy and procedures for Park Managers to monitor contracts that affect their specific park location.

Processes security request to give or take away access to email & network drives as well as PeopleSoft Financials as needed.

Administers the DPR Minority Business Enterprise, Women Business Enterprise, Veterans Business Enterprise and Disability Owned Business Enterprise (MBE/WBE/VBE/DOBE) participation program.

Provides monthly reporting to the Mayor's office demonstrating DPR's progress toward goals of increasing MBE/WBE/VBE/DOBE participation in contracts.

Assists in the development of business policies and procedures and conducts special financial and business related studies as requested.

Prepares reports of findings and recommends improvements where appropriate to accomplish business objectives.

Provides assistance to department Administrators and Managers in the matters of financial systems and procedures.

Identifies, anticipates and tracks impactful situations related to areas of responsibility- be able to anticipate implications and consequences of a situation and prepare possible contingency plans and advise management.

Manages all aspects of the Payroll functions of the department. Verifies accuracy of personal action requests (PAR) for Department.

Maintains confidentiality of all information. Ensures that all hire paperwork is complete and accurate prior to submitting to Human Resources.

Trains staff on hiring process in NEOGOV and new hire packets. Updates Time Reporter information in PeopleSoft HCM as employees enter or exit employment for Indy Parks.

Runs various payroll reports to ensure that payable time is submitted appropriately. Submits approved payable time to Payroll for processing.

Maintains the department wage control.

Tracks and reports on all seasonal applicant and hire statuses.

Perform functions of financial analysis, grant management and reporting to include, but not limited to: preparation and timely submission of grant reports to Divisional Administrator/Business Manager, funders, program managers, Parks Foundation, Department of Education as required, development and adjustment of associated budgets, setting up new accounting and grant coding as needed, reviewing, approving, processing requests for expenditures and ensuring the timely application for reimbursement from the funder.

Monitor budget to actual expenditures, producing regular and special budget reports, performing various budget analyses, calculating budget adjustments, process Journal Entries to correct errors and preparing fiscal ordinance requests for OFM and Council action.

Ensure compliance with the rules and regulations administered by the grantor; oversee special audits conducted by grantor.

Serve as a liaison with principals and other departments on issues regarding grants.

Coordinate staffing levels related to grants for input into the Human Capital Management System.

Ensures and supports continued up to date compliance within operations of all related standards of the National Accreditation Standards of the Commission for Accreditation of Park and Recreation Agencies (CAPRA).

Assists in the development of business policies and procedures and conducts special financial and business related studies as requested.

Assists in audits of various departmental policies, procedures and internal controls as assigned.

Cooperates with outside auditors as necessary.

Utilizes, possesses and applies a broad knowledge of internal control principles, practices and procedures to all duties.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Bachelor's Degree in Finance, Accounting, Business Administration, Public Administration, or a related field and a minimum of five (5) years of related work experience in Finance, Procurement, Payroll, Inventory or Contract Management. One (1) year of additional experience may be substituted for each year of required education. Must have knowledge and experience in general accounting procedures. Knowledge of various computer software especially worksheets and databases. Ability to coordinate multiple tasks to completion. Excellent communication skills required both verbally and in writing.

Independent Judgment

Established policies and procedures direct actions. Independent judgment is used in monitoring and complying with department and city policies in day to day financial relation operations. This position works under general supervision and carries out broad and complex assignments requiring comprehensive knowledge in the field of specialization and the organization in order to interpret and apply policies, as well as, develop recommendations for change.