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Events Coordinator

Job Summary

As part of the Ross Central Events team, you will work with the Ross Event Managers to provide operational and logistical event planning support to the Ross community. You will provide exceptional customer service to faculty, staff, students, and visitors of Ross. You will report to the Director of School Events, with oversight and coordination of assignments from the Senior Event Manager.

This role is hybrid with on-site expectations in Ann Arbor, MI at least 3 days per week. For a full job description, see linkhere (https://drive.google.com/file/d/1SuTzV7IwwwstL2L15ytrBiSu7qXLcVCu/view?usp=sharing) . For questions about this role, email [email protected] .

Who We Are

The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to build a better world through business. Through our powerful ideas, purpose-driven leaders, and positive impact, we empower business leaders to make a positive difference in the world. Learn more about RossHERE (https://michiganross.umich.edu/) .

The Ross Central Events team provides expert strategic, operational and logistical event planning guidance and support to various departments across the Ross community including, but not limited to, school-wide events such as Commencement, high profile speaker events, Ross advisory board meetings, alumni events, student conferences, annual award events.

Upcoming special projects will include the Ross School of Business LA Campus Grand Opening celebrations in calendar year 2026.

Responsibilities*

Events Administration

+ Maintain event budgets, track expenses, submit invoices for payment.

+ Create event materials including name tags, name tents, signage.

+ Maintain guest lists, create and distribute email announcements.

+ Respond to inquiries by email and phone from within the school, campus community and general public and redirect.

+ Maintain procedure information and shared resource materials for events.

+ Create templates and tools to help plan basic events as a shared resource for all event planners.

+ Maintain the Ross events planner (REP) website.

+ Assist with speaker research and contracts.

+ Schedule appointments and assemble necessary meeting materials.

+ Handle purchase card expense reports and travel arrangements for the team as needed.

Events Coordination

+ Assist event managers with planning operational and logistical aspects of events including obtaining quotes, facility and layout recommendations and vendor coordination.

+ Provide support for events both virtual and in-person.

+ Special projects as needed.

Required Qualifications*

+ Associate's degree or equivalent combination of education and experience

+ Customer service experience

+ Experience working with a diverse group of people

+ Demonstrated ability to exercise direction with oversight provided by Senior Event Manager

Knowledge, Skills, Abilities and Behaviors that will be assessed during the hiring process

+ Assistance in event planning processes, including logistics, budgeting, vendor communication

+ Familiarity with purchasing and payment procedures

+ Understanding of basic expense reconciliation and budget tracking principles

+ Proficiency with tools for communication and event promotion (e.g., email distribution, content management systems, shared calendars)

+ Knowledge of guest list management, invitation etiquette, and RSVP tracking

Working conditions / Physical requirements

This position involves regular communication with coworkers both in person and virtual. The position is primarily located in an office setting, although regular movement through campus buildings may be required as part of this role contributes to support of event planning, setup, and facilitation.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Additional Information

**Salary Information** :

The posting range for this position is $41,500 - 48,800.This posting range reflects multiple factors involved in determining compensation, such as skills, experience, training, certifications, and other organizational needs. At Ross, it is not common for new hires to be offered a salary at the upper end of the range. Compensation decisions are based on the details of each situation.

**Visa Sponsorship** :

Please note: To be considered for this position, candidates must be legally authorized to work in the United States. Ross School of Business does not offer visa sponsorship for this position.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

266525

Working Title

Events Coordinator

Job Title

Meetings & Special Events Asst

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

School Bus Admin

Department

ROSS SCH Events

Posting Begin/End Date

7/24/2025 - 8/07/2025

Salary

$41,500.00 - $48,800.00

Career Interest

Hospitality