• Senior Executive Administrative Assistant

    Vestis Services (Roswell, GA)


    Description

    Responsibilities/Essential Functions:

    + Provide administrative support for Senior Field Leadership.

    + Maintain continuous focus on providing outstanding customer service (both internal and external).

    + Maintain a positive working relationship with others.

    + Collect data and prepare special reports and presentations as required.

    + Process invoices and expense reports weekly and send to Atlanta/Burbank as required.

    + Place, receive, screen and relay phone calls in a timely manner. Sort and distribute mail and other incoming materials on a timely basis.

    + Coordinate and book travel plans including airline, hotel, ground transportation and other travel necessities.

    + Collect data and prepare calendar for all field travelers weekly by deadline utilizing travel schedule spreadsheet.

    + Report payroll data as required to Burbank for field employees timely.

    + Maintain appointment and meeting calendars and ensure personnel are informed of schedules.

    + Update and maintain distribution lists for the field on an ongoing basis.

    + Update and maintain phone list for field on a monthly basis.

    + Develop and maintain files and records systems; research files to retrieve data. Ensure files are kept current.

    + Perform specialized duties/tasks which may be unique to the needs of the field or the executive staff, including but not limited to, planning/coordinating special meetings and events, preparing miscellaneous reports and presentations as assigned.

    + Partner with other contacts, both internal and external, as required for special projects and events.

    + Compose and/or assist in the composition of correspondence as necessary.

    + Maintain adequate inventory of office supplies and equipment needed for the office to function efficiently.

    + Performs other duties as required or assigned which are reasonably within the scope of the activities enumerated above.

    Experience/Qualifications:

    + Minimum of three to five years experience in a senior level support role in a large corporate environment.

    + Excellent communication skills, both written and verbal

    + Demonstrated ability to interact effectively with senior leadership, outside vendors, and internal and external customers.

    + Must be able to coordinate multiple projects with deadlines and changing priorities.

    + Technical requirements include superior computer skills with advanced knowledge of Concur, MS Word, Excel, Visio, PowerPoint, mobile devices and Outlook email and group scheduling.

    + The preferred candidate must have initiative, decision making skills and the judgment to determine the correct action or approach in non-routine assignments and projects.

    + Bachelor’s Degree or related equivalent experience is preferred.

    + Ability to travel minimum of 10%.

    Working Environment/Safety Requirements:

    + This is an on-site position (not remote) located out of the Roswell, GA Corporate Office.

     

    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

     

    This employer is required to notify all applicants of their rights pursuant to federal employment laws.

     

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