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Position Details

Position Information

Department Recreational Sports (MRS)

Position Title Coordinator-Rec Sports

Job Title Sports Club Coordinator

Appointment Type Professional Faculty

Job Location Corvallis

Benefits Eligible Full-Time, benefits eligible

Remote or Hybrid option?

Job Summary

The Department of Recreational Sports is seeking a Sports Club Coordinator. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The Department of Recreational Sports is a unit of the Division of Student Affairs that is committed to equalizing student success. We focus on informing, engaging, educating, equipping, and inspiring students as advocates for individual and community wellbeing. Recreational Sports provides opportunities to enrich student development and enhance transferable skills through experiences in our spaces, programs, and services, including the student employment program. As a department, we celebrate differences and shared interests, and we strive to build a workplace that is welcoming, challenging, and fun. As a staff, our work is focused on a blend of visioning and developing, as we maintain a reputation of leadership in the integrated and evolving field of wellness and recreation. As a department, Recreational Sports adheres to and holds itself accountable to the following values:

+ We are solution oriented

+ We are stewards

+ We are innovative

+ We are educators

+ We extend respect and build trust

Recreational Sports strives to promote a community where everyone belongs and thrives to contribute to a sense of community and a culture of wellbeing at Oregon State University.

The Sport Club Coordinator organizes and plans the operation, delivery, and supervision of a comprehensive and complex Sport Programs area that includes sport clubs and intramural sports. The primary focus of the position is the Sport Club program which is designed to provide leadership and student development for the participants and create a connection to the campus community through structured sports and events. This position coordinates the delivery and advising of the Sport Club Program that includes a diverse offering of forty student sport club teams with over 1,800 participants. This position supports the Sport Club Manager in the coordination of club finances, facility needs, risk management, staff and volunteer supervision, travel, training, student development, and student conduct. The Coordinator executes Sport Clubs activities that have a broad scope of local, regional and national competition and events that require collaboration with OSU departments, other universities and national governing bodies. The position schedules and provides on-site event coordination for Sport Club competitions and events. This position also assists in the delivery of the Intramural Sports Program and provides on-site leadership for student employees and participants to ensure Sports Programs and University policies and procedures are adhered to during activities.

The Sport Club Coordinator is integral to the delivery of programs that are designed to enhance the wellness, leadership development, and participant connection to the campus community through structured sports, events, and general recreation activities. This position reports to the Sport Club Manager and works collaboratively with fellow Sport Programs staff with shared oversight student employees, over 50 intramural leagues and events with over 10,000 participants annually, and events in partnership with other units that support student retention and success.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

•Top 1.4% university in the world

•More research funding than all public universities in Oregon combined

•1 of 3 land, sea, space and sun grant universities in the U.S.

•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone

•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•35k+ students including more than 2.3k international students and 10k students of color

•217k+ alumni worldwide

•For more interesting facts about OSU visit:https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:

•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

•Free confidential mental health and emotional support services, and counseling resources.

•Retirement savings paid by the university.

•A generous paid leave package, including holidays, vacation and sick leave.

•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

50% SPORT CLUBS

Coordinates the administration and advising of the Sport Club Program that includes a diverse offering of student sport club teams. Works in partnership (facilitator model) with student leaders and clubs to successfully implement sport club activities while adhering to university, department, and national governing body policies, procedures, and safety/risk management regulations. Coordinates, implements, and evaluates outcome-based leadership training for sport club leaders, members, and coaches. Reviews, reports, and approves sport club financial accounts, including budget development, purchase requests, payments, sponsorships, fundraising, donations, and gift-in-kinds. Complies, reviews, and submits sport club contracts, agreements, and permits for approval through OSU Procurement and Contract Services. Coordinates the submission of sport club team activity schedules including facilities, equipment, marketing, and maintenance. Coordinates, advises, and approves club activity including practices, games, tournaments, events, and travel. Reviews sport club marketing/promotion in conjunction with department and university marketing/branding guidelines. Maintains online sport club database registration and management of membership, activity, equipment, coach information, reports/evaluations, marketing/promotion requests, budget/sponsorship requests, and awards. In conjunction with Sport Programs Staff determines discipline for violation of Sport Club Program policy and works in consultation with OSU Student Conduct Office on student code of conduct matters. Coordinates and delivers social justice training for the Sport Club Program to align with department, Student Affairs and OSU strategies.

20% SPORT PROGRAMS SERVICE DESK ADMINISTRATION

Provide oversight and management for the operations of the Sport Programs Service Desk. Hires, trains, schedules, supervises, assigns work, and evaluates 6-8 student service desk staff. Develop and implement customer service training for student staff and ensure Sport Programs specific communications are prepared for distribution. Coordinate with professional peers on the responsibilities of the service desk and associated timelines. Determine, prioritize and assign daily tasks to student staff and monitor for appropriate completion. Train and mentor student service desk staff in a variety of areas including, but not limited to problem solving, conflict resolution, and career readiness. Develop service desk budget, including student pay and ensure the service desk has appropriate supplies and technology to serve Sport Programs participants and staff.

20% SUPERVISION

Hires, trains, schedules, supervises, assigns work, and evaluates student personnel including student staff (senior sport program associates, sport program associates), and practicum/internship students.. Provides supervision oversight of approximately 35-40 volunteer sport club coaches. Coordinates, implements, and evaluates outcome based developmental trainings and meetings for student staff and sport club coaches.

5% INTRAMURAL SPORTS

Provides on-site event coordination and supervision for Intramural Sport activities. This position also assists in the delivery of the Intramural Sports Program that includes a diverse offering of over 50 intramural sport leagues and events. The Coordinator provides on-site leadership for student employees and participants to ensure Sports Programs and University policies and procedures are adhered to during activities. Maintains knowledge of recreational management software (IMLeagues) that supports league, activity, participant, and management, as well as official and game scheduling.

5% GENERAL ADMINISTRATIVE RESPONSIBILITIES

Participates in the development of the Sport Programs area long term and short term strategic planning in areas of programs, personnel, department policies, budgets, and facilities and risk management. Represents Recreational Sports at division, university, and community levels in areas such as, committee work, program development and community engagement. Pursues professional development opportunities. Other duties as assigned by the supervisor.

What You Will Need

+ Bachelor’s degree in sport management, human sciences, public health, business, communications, or related field.

+ Demonstrated experience in the administration and implementation of intramural sports, sport clubs, recreational or activity programs and events, and/or related fields.

+ Demonstrated experience, knowledge, and ability in supervising, advising, training/development, and evaluating employees and/or practicum/interns.

+ Demonstrated experience, knowledge, and ability in event management including the organizing, coordinating, mitigating risk, implementing, and evaluating of sport programs and events.

+ Demonstrated organizational skills to prioritize workload and meet work assignments while handling multiple tasks and deadlines.

+ Excellent written and oral communication skills

+ A demonstrable commitment to promoting and enhancing an inclusive work environment.

+ Certification in CPR for the Professional Rescuer with AED , Standard First Aid and Blood Borne Pathogens/Universal Precautions.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

+ Demonstrated experience coordinating a comprehensive Sport Club Program.

+ Demonstrated experience, knowledge, and ability in sport league management, including game and facility scheduling, staff management, and program evaluation.

+ Demonstrated financial management experience including budget development and reporting.

+ Demonstrated experience in contracting, procurement, and insurance.

+ Demonstrated experience, knowledge, and ability with online data and scheduling management systems in supporting student organizations and/or sport leagues/activities.

Working Conditions / Work Schedule

+ Typical work schedule will be between 9am-6pm including evening and weekend hours to engage and support Sport Programs staff and participants.

+ Primarily office setting, but occasionally requires a person to demonstrate and be active in event coverage, staff training, participation in sport activities, and set-up/clean up of events.

+ Employee may need to push, pull, lift, and carry objects up to 50lbs.

Pay Method Salary

Pay Period 1st through the last day of the month

Pay Date Last working day of the month

Recommended Full-Time Salary Range $48,945-$83,067

Link to Position Description

https://jobs.oregonstate.edu/position\_descriptions/128304

Posting Detail Information

Posting Number P09299UF

Number of Vacancies 1

Anticipated Appointment Begin Date 09/29/2025

Anticipated Appointment End Date

Posting Date 07/28/2025

Full Consideration Date 08/11/2025

Closing Date 08/25/2025

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

To ensure full consideration, applications must be received by August 11, 2025.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:

Tracy Monie

[email protected]

541-737-6427

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team [email protected].

Any required license and/or certification may be uploaded as License or Certification 1 (or 2, 3, 4 as needed). The online application system will allow you to attach your license/certification if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. The license and/or certification must be received by the closing date if not uploaded with your application.

Supplemental Questions

Read More at: https://jobs.oregonstate.edu/postings/171006

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.