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Description

At Hawaiian Airlines, we are all about welcoming our guests with Hawaiian hospitality and aloha, and taking care of our people, our home, and the communities we serve. Join our ‘ohana and be a part of an exciting team of professionals dedicated to serving our kama‘āina and introducing our islands to the world!

This position is based in Honolulu, HI and has an estimated duration of 24 - 36 months.

Position Summary

The Supply Chain Management Administrator is responsible for the clerical tasks to ensure the staff communicates and operates efficiently.

Key Responsibilities

+ Provide administrative assistance for the Supply Chain Management Team

+ Create and maintain systems for accurate recording and filing of various department data, publications, and records

+ Monitor and maintain office supply inventories

+ Prepare monthly reports

+ Liaison with vendors to maintain relationships and communication

+ Manage employee schedules and timesheets - Process payroll, shift trades, leave requests, overtime, internal transfers, travel requests, and expense reports

+ Scheduling, posting, and processing of Shift and Vacation bids

+ Absence Management – processing, tracking of absences

+ Other duties as assigned

Minimum Requirements

+ High School Diploma or equivalent education

+ 2 years of experience in an administrative assistant role or equivalent experience

+ Excellent verbal and written communication skills for interaction with all levels of the department at the Company

+ Successful track record of effectively and independently prioritizing between multiple important tasks daily and implementing process improvements in order to facilitate the flow of information in a department in a timely and efficient manner

+ Ability to maintain the highest standards of discretion and confidentiality at all times

+ High proficiency with word processing, presentation, and spreadsheet applications. (Microsoft Word, Excel, Outlook, and PowerPoint.)

+ Self-directing, and ability to meet deadlines in dynamic environment

+ Available to work a variety of shifts, including days, evenings, nights, and weekends

+ Must have a valid driver’s license

+ Must be able to obtain proper restricted area clearances (AOA, Customs)

Preferred Qualifications

+ Working knowledge of the collective bargaining agreements

+ Experience using UltiPro and/or other Ultimate Software

+ Experience using People Soft

_** Hawaiian Airlines is regulated by the Department of Transportation (DOT - regulation, 49 CFR part 40) and all applicants are advised that post-offer and/or pre-employment drug testing will be conducted to determine the presence of Marijuana, Cocaine, Opioids, PCP (Phencyclidine), and Amphetamine prior to any offer of employment or transfer into a safety-sensitive position. Failure to submit to testing or positive indications of drug use will render the applicant ineligible for employment with Hawaiian Airlines and any employment offer will be withdrawn._

_*** In addition to routine employment eligibility verification, U.S.-based airlines must gather information to validate country of citizenship and country of birth. Upon hire, you must provide documentation proving your current country of citizenship and birthplace._

_** Must be legally authorized to work in the United States, for any employer, without sponsorship. Hawaiian Airlines will not sponsor applicants for nonimmigrant or immigrant employment visas or status for this position._

_At Hawaiian Airlines, we are dedicated to offering a comprehensive total rewards package that aims to attract, engage, and retain the finest talent in the industry. Our rewards structure is thoughtfully designed to include a competitive base salary coupled with variable compensation opportunities. This balanced approach ensures a fulfilling and lucrative work environment, aligning individual achievements with the broader organizational success. ​_

_Please note that the provided salary information serves as a general guideline. Our salary is determined by a candidate's experience and qualifications as well as market and business considerations. The expected pay range is $51,800_ _-_ _$65,100_ _._

About Hawaiian Airlines

Now in its 95th year of continuous service, Hawaiian is Hawaiʻi's largest and longest-serving airline. Hawaiian offers approximately 150 daily flights within the Hawaiian Islands, and nonstop flights between Hawaiʻi and 16 U.S. gateway cities,as well as service connecting Honolulu and American Samoa, Australia, Cook Islands, Japan, New Zealand, South Korea and Tahiti.

Consumer surveys by Condé Nast Traveler and TripAdvisor have placed Hawaiian among the top of all domestic airlines serving Hawaiʻi. The carrier was named Hawaiʻi's best employer by Forbes in 2024 and has topped _Travel + Leisure’s World’s Best_ list as the No. 1 U.S. airline for the past two years. Hawaiian has also led all U.S. carriers in on-time performance for 18 consecutive years (2004-2021) as reported by the U.S. Department of Transportation.

The airline is committed to connecting people with aloha by offering complimentary meals for all guests on transpacific routes and the convenience of no change fees on Main Cabin and Premium Cabin seats. HawaiianMiles members also enjoy flexibility with miles that never expire. As Hawai‘i’s hometown airline, Hawaiian encourages guests to Travel Pono and experience the islands safely and respectfully.

Hawaiian Airlines, Inc. is a subsidiary of Alaska Air Group. (NYSE: ALK). Additional information is available at HawaiianAirlines.com. Follow Hawaiian’s Twitter updates (@HawaiianAir), become a fan on Facebook (Hawaiian Airlines), and follow us on Instagram (hawaiianairlines). For career postings and updates, follow Hawaiian’s LinkedIn page.

For media inquiries, please visit Hawaiian Airlines’ online newsroom.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

**Job Schedule:** Full-Time

**Category:** Corporate & Operations

**Rate:** $51,800 - $65,100

**Req ID:** ADMIN002781