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Administrative Specialist

POSITION DETAILS

ABOUT JOHN JAY COLLEGE

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups in higher education.

A Carnegie designated Research Institution, the College participates in the doctoral programs of the Graduate Center of CUNY, and offers bachelor’s and master’s degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.

POSITION** **OVERVIEW

+ Administer contracts, budgets, purchases, payments, and payroll for domestic and international research projects under the supervision of the Director of International Research Partnerships.

+ Manage communication and coordination between John Jay College, the Research Foundation of CUNY, and domestic/international partners and stakeholders.

+ Coordinate and organize online and in-person events involving international guests and entities.

+ Supervise and train support staff and student workers.

+ Manage budgets and oversee purchasing, accounting, and payroll operations for domestic/international projects.

+ Provide guidance and basic advice to faculty investigators and others regarding international/domestic funding opportunities, policies, and timelines.

+ Perform other related duties as assigned.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

PREFERRED QUALIFICATIONS

Bachelor’s degree in criminal justice, international relations, or political science and one year’s related experience in international project management required.

1. Language Skills:

+ Fluency in both English and Spanish is essential. Proficiency in Portuguese or other regional languages may be an added advantage.

+ Strong written and oral communication skills in these languages for reporting, coordinating with stakeholders, and navigating local administrative processes.

2. Project Management Experience:

+ Demonstrated experience managing or coordinating domestic and international research, development, or assistance projects, preferably in Latin America.

+ Knowledge of domestic and international project cycles, budgeting, grant management, and donor reporting (especially for large organizations like the UN, IDB, or Department of State).

+ Familiarity with domestic and international funding agencies and frameworks in the Latin American context.

3. Cultural Competency and Regional Knowledge:

+ Understanding of domestic and Latin American political, social, and economic contexts.

+ Experience working with government institutions, NGOs, or universities in the regions.

+ Sensitivity to the cultural, social, and economic nuances of different Latin American countries.

4. Technical and Administrative Skills:

+ Strong organizational skills, including the ability to manage multiple projects, track deadlines, and meet compliance requirements.

+ Proficiency with project management software and tools (e.g., MS Project, Trello, Asana).

+ Financial acumen for budgeting, accounting, and managing funds, especially in international settings.

5. Interpersonal Skills:

+ Strong networking and relationship-building capabilities with stakeholders, including domestic and international donors, researchers, and governmental agencies.

+ Diplomacy and negotiation skills to manage conflicts and align diverse stakeholder goals.

6. Experience with Monitoring and Evaluation (M&E):

+ Knowledge of M&E frameworks for domestic and international projects, including the ability to design, implement, and report on project outcomes.

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

- Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.

- Works with appropriate offices related to personnel recruitment, expediting search activities

- Research coordinates and organizes materials for key events such as promotion and tenure reviews.

- Supervises and trains support staff and student workers.

- Manages budget and coordinates purchasing, accounting, and payroll.

- Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.

- Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$64,649

Salary commensurate with education and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing the job posting on John Jay College website or in CUNYFirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below:

1. Goto www.cuny.edu andclickon"Employment"

2. Click"Searchjoblisting"

3. Clickon"MoreoptionstosearchforCUNYjobs"

4. SearchbyJobOpeningIDnumber30523

5. Clickonthe"ApplyNow"andfollowtheinstructions

Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact of three professional references as one document.

CLOSING DATE

The review of resumes will begin on August 7, 2025

The posting closes on August 28, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30523

Location

John Jay College