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Job Description

One of our large construction companies is actively hiring for an Administration Accounts Specialist to join their team. We are seeking a highly organized and detail-oriented Administrative Accounts Specialist to provide support across multiple departments. This role combines administrative functions with basic financial and vendor support duties, including processing invoices, maintaining records, assisting with billing tasks, and supporting vendor and customer communications. The ideal candidate will be comfortable working in spreadsheets, preparing business correspondence, and helping maintain smooth office and financial operations.

Key Responsibilities:

Assist with following up, tracking necessary information, and preparing reports to support accounts payable and receivable transactions.

Communicate with vendors, suppliers, and customers to resolve billing or documentation inquiries

Prepare and update spreadsheets, summaries, and financial records

Support internal departments with administrative and financial-related tasks

Maintain accurate filing systems for invoices, contracts, and supporting documentation

Draft letters, emails, and other business correspondence professionally and promptly

Track and follow up on outstanding invoices, documentation, and project-related items

Assist with expense reporting and credit card reconciliation

Coordinate with accounting or finance teams to ensure timely reporting and documentation

Provide general office support as needed (e.g., scheduling, document preparation, file organization)

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf) .

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Skills and Requirements

2+ years of experience in an administrative, office support, or accounts-related role

Familiarity with basic accounting or financial principles (no CPA required)

Proficient in Microsoft Office Suite, especially Excel and Word

Strong written and verbal communication skills

High attention to detail and organizational skills

Ability to manage multiple tasks and meet deadlines in a fast-paced environment Experience working with accounting software (e.g., QuickBooks, Sage, or similar) is a plus null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].