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Job Title

Program Assistant

Agency

Texas A&M University Health Science Center

Department

College Of Nursing

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service .

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five col lege s and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Program Assistant, under general supervision, provides support including planning, development, and implementation of the assigned programs. Supports the CPRIT (Cancer Prevention and Research Institute of Texas) grant, through the College of Nursing clinics providing cancer screenings and HPV vaccinations for low-income women throughout central Texas.

What you need to know

Salary: will be commensurate based on the selected hire’s education and experience.

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.

Please note: This position is grant funded; future employment may be contingent upon future funding.

Qualifications

Required Education

+ Bachelor’s degree or equivalent combination of education and experience.

Required Licenses and Certifications

+ Texas Drivers’ License (Driving a State of Texas vehicle is required)

Preferred Qualifications

+ Bilingual English/Spanish strongly preferred

+ General understanding of medical terms and processes

+ General understanding of clinic environments

Knowledge, Skills, and Abilities

+ Ability to multitask and work cooperatively with others.

+ Knowledge of word processing, spreadsheet, and database applications.

+ Verbal and written communication skills.

Responsibilities

Program Coordination and Administration

+ Assists in the coordination of the CPRIT program.

+ Assists with committee meetings and materials.

+ Researches and recommends changes to existing programs.

+ Assists in the development of proposals for program funding and support.

+ Plans, schedules, and implements CPRIT clinics including set-up and breakdown

+ Assists in the creation and distribution of program materials.

Program Budget, Inventory, Records, and Resource Management

+ Tracks and monitors an accurate program budget and inventory of items purchased with grant funds.

+ Maintains program records and databases and compiles program statistics.

+ Assists with the purchasing of necessary equipment, materials, and supplies to support the clinic

+ Creates, establishes, and maintains program files, databases, correspondence, and program materials.

Program Communication and Support

+ Serves as a first point of contact for program information and coordinates responses to requests for program information.

+ Prepares and assists program correspondence including clinic communications, patient inquiries, appointment reminders and marketing efforts

+ Maintains a CPRIT program calendar and distribution list associated with clinics

+ Handles patient information in a HIPAA-compliant manner

Event Coordination and Logistics

+ Coordinates logistics and travel for program seminars, workshops, orientations, and other special events.

+ Ensures timely and effective communication regarding event schedules and requirements.

+ May develop and update training materials and deliver training sessions.

+ Drives State of Texas vehicle as needed.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month

+ Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.