• Administrative Assistant

    Robert Half Office Team (San Diego, CA)


    Description

    Robert Half is seeking a proactive and highly organized Administrative Assistant to support the operations of one of our clients. The Administrative Assistant will serve as the backbone of the office, ensuring smooth communication and workflow between teams, managing schedules, and handling clerical tasks with efficiency. This role demands a detail-oriented individual with strong multitasking skills and a professional demeanor.

    Key Responsibilities

    + Manage calendars, schedules, and appointments for in-house staff and executives.

    + Prepare and edit correspondence, reports, presentations, and other documents as required.

    + Coordinate office activities, meetings, and events, including scheduling and logistics.

    + Maintain filing systems, both electronic and physical, ensuring accuracy and confidentiality.

    + Field phone calls, emails, and inquiries, directing them to appropriate staff members.

    + Order office supplies and maintain inventory to ensure continuous availability.

    + Assist in onboarding new employees with paperwork, training schedules, and introductions.

    + Track deadlines and follow up on assigned tasks or projects to ensure timely completion.

    + Support the preparation of expense reports, invoices, and budget tracking.

    + Handle additional administrative duties as assigned to ensure smooth office operations.

    Requirements

    + 2+ years of experience in administrative support or related roles.

    + Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

    + Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

    + Excellent verbal and written communication skills.

    + High level of professionalism, discretion, and attention to detail.

    + Strong organizational skills and a proactive approach to problem-solving.

    + High school diploma or equivalent required; associate or bachelor’s degree preferred.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .