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Description Position Opening: Administrative & Office Manager – Contract-to-permanent through Robert Half Are you someone who thrives in administrative roles, loves supporting the team, and takes pride in being the go-to person for office management? Robert Half is working on a contract-to-permanent opportunity for an Administrative & Office Manager based onsite in downtown Kalamazoo. The role is from 8:30 AM to 4:40 PM, Monday through Friday, with excellent benefits upon permanent permanent. This role offers fantastic flexibility and is perfect for someone who is passionate about organization, enjoys helping others, and wants to build a long-term career as an Office Admin in the financial field. What They're Looking For: Our client isn’t searching for just anyone — they want the perfect fit for their team. If you: Love administrative roles and excel at keeping things running smoothly, Are passionate about supporting others and enjoy working in a team-oriented environment, Want to rock the world of office administration but are happy staying in the role long-term, Value flexibility in your daily work while delivering exceptional organizational support Key Responsibilities: Greet visitors and direct them professionally. Manage phone systems, calendars, and schedules. Coordinate incoming mail, vendor invoices, record-keeping, and supplies. Assist with company event planning, must be eligible to work in the U.S. coordination, compliance, and HR support. Act as the facilities manager, proactively arranging maintenance, ordering office supplies, and supporting conference rooms. Support technology troubleshooting and handle special projects. Why You’ll Love It Here: This is a direct contract-to-permanent opportunity through Robert Half, giving you the chance to impress and grow with the team. Work in downtown Kalamazoo, fully onsite. Build relationships where your personality fit and commitment to the team matter most. Get access to excellent benefits once hired permanently, along with opportunities to make a big impact on a small, dynamic team. Enjoy flexibility within your administrative tasks while knowing your contributions are appreciated. Are You the Perfect Fit? The client is looking for someone who isn’t just passing through but someone who thrives in this role and finds fulfillment in supporting an office environment. If you have a strong personality fit, a love for admin work, and a desire to grow in the financial field, this could be your dream role. To Apply: Contact your local Robert Half office and take the next step toward this exciting opportunity. Let us help you build your career in a role tailored to your skills and personality! Requirements Customer Service & Communication Skills: Ability to greet and professionally direct visitors. Exceptional interpersonal and phone communication skills, including discretion when forwarding calls or messages. Organizational Skills: Proven experience managing office calendars, including scheduling meetings and coordinating events. Expertise in sorting and routing mail, publications, and express delivery services effectively. Capacity to manage vendor invoices, payment logs, and record-keeping for expenses. Administrative & Problem-Solving Skills: Proficiency in supporting compliance efforts, including audits, procedural manual maintenance, and administrative support to leadership (COO and CCO). Ability to assist with HR initiatives, such as team-building activities, policy maintenance, and employee training. Strong problem-solving aptitude for day-to-day challenges, including technology issues and special projects. Facilities Management: Experience ordering, stocking, and distributing office supplies. Ability to coordinate with and manage service vendors for janitorial, phone/internet, and maintenance needs. Demonstrated ability to oversee kitchen and conference room upkeep. Event Planning & Coordination Skills: Strong organizational ability to plan and execute events, including vendor communication, venue preparation, and invitation creation. Experience with must be eligible to work in the U.S. management, including ad development, contract communication, and payment coordination. Skilled in providing updates and reports to leadership throughout the event planning process. Financial Accuracy Skills: Detail-oriented in receiving and logging client check deposits. Proficiency in managing partner expense records and ensuring accuracy in financial documentation. Tech Proficiency: Knowledge of office systems, voicemail management, and basic troubleshooting for technology issues. Personality Alignment: Passion for administrative roles and long-term commitment to supporting a team. Positive attitude, willingness to remain in the role long-term, and enthusiasm for office management tasks. These skills ensure success in a flexible, dynamic role that supports a small team with varied needs. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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