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Administrative Specialist I

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Administrative Specialist I

Salary

$37,782.00 - $66,120.00 Annually

Location

Dare County, NC

Job Type

Permanent Full-Time

Job Number

25-08975

Department

Dept of Transportation

Division

Transit

Opening Date

07/28/2025

Closing Date

8/7/2025 11:59 PM Eastern

Job Class Title

Administrative Specialist I

Position Number

60018603

Salary Grade

NC08

+ Description

+ Benefits

+ Questions

Description of Work

This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

The North Carolina Department of Transportation (NCDOT) Ferry Division is seeking a dependable and detail-oriented individual to provide a range of office and technical support duties. This position plays a vital role in supporting the daily operations of the Vessel Asset Management Department by maintaining accurate records, processing critical documents, and assisting with financial, personnel, and compliance-related tasks.

This position involves working independently or alongside other technical/professional staff, with assignments that vary based on departmental needs. The employee will handle responsibilities related to records and reports, file management, and public or interdepartmental contact.

Key Responsibilities Include:

+ Compile regular reports, such as Vessel Preventive Maintenance completion, overtime summaries, vacancy reports, vessel inspections, and weekly status updates.

+ Utilize Office 365 (Excel, Word, PowerPoint) to create presentations, spreadsheets, memos, and letters.

+ Process invoices and requisitions in BSIP/SAP; assist with P-card documentation, uniform tracking, and travel reimbursements.

+ Track and support performance management (NCVIP), including monitoring goal completion and department progress, and reporting to leadership.

+ Maintain and organize records in accordance with state retention and disposition schedules (e.g., payroll, time sheets, vessel maintenance logs).

+ Serve as a point of contact for inquiries about departmental procedures, with occasional public contact at ferry terminals or shipyard locations.

+ Operate standard office equipment including computers, printers, scanners, fax machines, and multi-line phone systems.

+ Perform additional administrative duties as assigned by the Assistant Director.

Knowledge, Skills and Abilities / Competencies

Management prefers applicants with the following:

•Demonstrated ability to demonstrate and apply knowledge in performance of administrative tasks; ability to explain and interpret information to clients/customers and staff.

•Demonstrated ability to compile, assimilate and organize both printed and electronic information.

•Demonstrated ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.

•Demonstrated ability to identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.

•Demonstrated ability to present ideas clearly and effectively in written form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

René Basnight, 252-423-5125

It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

+ Yes

+ No

02

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Are you legally authorized to work in the United States?

+ Yes

+ No

03

Which of the following best describes the level of ability to demonstrate and apply knowledge in performance of administrative tasks; ability to explain and interpret information to clients/customers and staff.

+ None

+ Basic

+ Intermediate

+ Thorough

04

Explain how you have demonstrated you have the ability to demonstrate and apply knowledge in performance of administrative tasks; ability to explain and interpret information to clients/customers and staff.

05

Which of the following best describes the level of ability to compile, assimilate and organize both printed and electronic information.

+ None

+ Basic

+ Intermediate

+ Thorough

06

Explain how you have demonstrated you have the ability to compile, assimilate and organize both printed and electronic information.

07

Which of the following best describes the level of ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.

+ None

+ Basic

+ Intermediate

+ Thorough

08

Explain how you have demonstrated you have the ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.

09

Which of the following best describes the level of ability to identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.

+ None

+ Basic

+ Intermediate

+ Thorough

10

Explain how you have demonstrated you have the ability to identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.

11

Which of the following best describes the level of ability to present ideas clearly and effectively in written form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure.

+ None

+ Basic

+ Intermediate

+ Thorough

12

Explain how you have demonstrated you have the ability to present ideas clearly and effectively in written form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure.

Required Question

Employer

State of North Carolina

Website

http://www.ncdot.gov/

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