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Engineering Support Services Coordinator I (E) - CPPW

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Engineering Support Services Coordinator I (E) - CPPW

Salary

$36.27 - $51.75 Hourly

Location

1120 SW 5th Ave, OR

Job Type

Regular

Job Number

2025-00614

Bureau

Bureau of Environmental Services

Opening Date

07/28/2025

Closing Date

8/18/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

Job Appointment: Full-Time

Work Schedule: M onday–Friday, 8 am-5 pm. An alternate schedule may be available.

Work Location: 1120 SW 5TH AVE, PORTLAND, OR 97204

Benefits: For an overview of the benefits for this position, you can visit our benefits tab .

Union Representation: This classification was recently recognized as represented by the City of Portland Professional Workers (CPPW) labor union. Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. . View the agreement at https://www.portlandoregon.gov/bhr/27840

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and cover letter.

Are you passionate about creating a workplace where every employee belongs and has the opportunity to grow professionally? You may be the Employee Support Coordinator we are seeking!

The City of Portland Bureau of Environmental Services (BES) is seeking an Employee Support Coordinator to oversee the implementation of a variety of initiatives within the Engineering Services group including the workgroup’s workforce development plan, employee engagement and support plan, equity, communication, and process improvement planning as part of the Engineering Support Services team (ESS). ESS facilitates effective and efficient support of the delivery of the BES Capital Improvement Program (CIP) through centralized overall project administration and project quality assurance. We enable and support high-performing project teams utilizing best practices to deliver on-time and on-budget capital projects.

What you’ll get to do:

+ Support the development and implementation of the groupwide workforce strategy, including developing resources, providing training, and working with managers individually.

+ Support the group job rotation and staffing planning, including tracking employee training and certification needs.

+ Support recruitment and retention planning, including connecting with internal and external groups.

+ Coordinate the development and implementation of onboarding tools and resources, equity training and planning, and other employee support resources.

+ Coordinate groupwide employee engagement planning.

+ Support planning for group process improvement activities.

+ Provide coordination support for group committees such as the Employee Recognition and Equity committees.

+ Coordinate groupwide meetings and events.

+ Coordinate and support division and team meetings as necessary.

An ideal candidate will demonstrate through direct or transferrable experience:

+ Collaborating with diverse stakeholder groups in planning, developing, implementing, and evaluating programs or activities, organizational unit projects, and initiatives.

+ Coordinating the sharing of information to ensure consistency in unit messaging and branding of programs, services, events, policies, and procedures to increase employee awareness of mission and goals.

+ Updating and maintaining internal databases, work schedules, and other tracking software; reviewing data, identifying gaps, and working with data reporters to correct missing information.

+ Organizing, coordinating, and providing training for program staff and evaluating training programs.

+ Planning, administering, and overseeing surveys and other program evaluation data collection efforts; collaborating with staff on survey design and reports; developing executive summaries and other reports for internal use.

About the Bureau of Environmental Services

This is an exciting time to join the Bureau of Environmental Services (BES). Together, we are re-imagining the work we do to ensure it aligns with Our Values:

+ We implement equity in our workplace, business practices, and service delivery.

+ We value our customers and partners.

+ We carefully manage our watersheds, wastewater, and stormwater infrastructure, and financial resources.

+ We encourage leadership among our employees in our City and community.

+ We support a diverse, collaborative, healthy, and engaged workforce.

+ We urge respectful communication and transparency.

+ We advance innovative, sustainable, and resilient solutions.

At BES, we value our customers and partners; Portlanders’ sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our City and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions.

BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities, and who desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities.

To learn more about the work we do at BES, click on the link: About Environmental Services | Portland.gov (https://www.portland.gov/bes/about)

Our BES 10-Year Strategic Plan can be found here: download (portland.gov) (https://www.portland.gov/bes/documents/bes-strategic-plan-2018-2027/download)

Questions?:

Terrol Johnson

Senior Recruiter

[email protected]

To Qualify

Applicants should specifically address and demonstrate in their cover letter and résumé how their education, training, and/or experience meet each of the following minimum qualifications:

+ Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines.

+ Ability to communicate, logically and persuasively, both verbally and in writing; prepare concise and comprehensive reports, correspondence, and other documents.

+ Ability to establish and maintain effective working relationships with Bureau/Office managers and staff, representatives of other governmental agencies, the public, and others encountered in the course of work.

+ Skill in customer service and conflict resolution.

+ Ability to learn City rules, ordinances, policies, and procedures related to the area of assignment.

The Recruitment Process

STEP 1: Apply online between July 28 , 2025, and August 18 , 2025

Required Application Materials:

+ Cover letter.

+ Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page to ensure you are able to provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.

+ Resume

+ Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)

+ Optional Application Materials:

+ If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

+ Application Tips:

+ Your cover letter can exceed one page but no more than three, to ensure you can provide detailed information for every qualification. A subject matter expert will evaluate your details to confirm that you meet the minimum requirements.

+ Your résumé should support the details described in your cover letter.

+ How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid, regardless of how recent) to ensure your offer is reflective of all your relevant experience.

+ E-mailed and/or faxed applications will not be accepted.

+ Do not attach any additional documents.

+ Please note that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

+ You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.

+ All applications must be submitted via the City's online application process.

BOLI: Equal Pay for Workers: State of Oregon

Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

Step 2: Minimum Qualification Evaluation: Week of August 18 , 2025

+ An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, is weighted 100%.

+ Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

+ You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation results. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.

+ Additional evaluation may be required before the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of August 25 , 2025

+ Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): TBD

+ The hiring bureau will review and select candidates to interview.

+ Please note, that the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: TBD

Step 6: Start Date: TBD

+ A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ City of Portland Core Values

+ Recruitment Process - Work Status

+ Equal Employment Opportunity

+ Veteran Preference

+ ADA, Pregnancy, and Religious Accommodations

Did you know? The City of Portland has How to Apply Videos (https://tinyurl.com/pdxh2a) and offers How to Apply Classes (https://www.portland.gov/bhr/events) once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.

An Equal Opportunity/Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

+ Health Care (Medical, Vision and Dental)

+ Carrot Fertility

+ Wellness Benefits

+ Life Insurance

+ Long-term disability coverage to eligible employees and their families.

+ Employee Assistance Plan

+ Flexible Spending Accounts

+ Retirement

+ Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer

+ Family Medical Leave

+ City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

01

Thank you for your interest in the City of Portland. We value your time and hope to make your application experience as positive as possible.

Your Cover Letter and Resume are an important step to assist us in the review for minimum qualifications for the posted vacancy.

In your Cover Letter, write specific and unique responses to address each of the minimum qualification listed in the "To Qualify" section. The information you provide must correctly reflect your work history/resume. A lack of information in your application materials to each of the minimum qualifications may result in elimination from the recruitment.

Note: Request for veterans' preference, please add a copy of your DD214 and/or Veteran's Benefit letter. All documents must be uploaded by the closing date and time of this announcement.

Have you read and understood all the information listed above?

+ No - If you have a questions, please contact the recruiter on the announcement.

+ Yes

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland sometimes gets requests for public records. Please choose the response that best fits your preference:

(Your choice will not affect your application process.)

+ I want my application to stay private. I understand that the City of Portland will keep my information confidential unless required to share it by law.

+ I allow my application to be shared. I understand that by choosing this option, my information is no longer private.

Required Question

Employer

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Website

http://www.portlandoregon.gov/jobs

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