• Administrative Assistant

    Aston Carter (Bay Shore, NY)


    Job Title: Administrative Assistant

    Job Description

    We are seeking an organized and detail-oriented Administrative Assistant to provide exceptional support to our team. The ideal candidate will have experience in higher-level administrative tasks and office work, with a strong ability to multitask and prioritize effectively.

    Responsibilities

    + Conduct research to approve construction permitting and documentation.

    + Provide general administrative and clerical support including mailing, scanning, faxing, and copying.

    + Maintain electronic and hard copy filing systems.

    + Schedule and coordinate meetings, appointments, and travel arrangements.

    + Prepare and modify documents including correspondence, reports, drafts, memos, and emails.

    + Assist in the preparation of regularly scheduled reports.

    + Order office supplies and maintain inventory.

    + Handle requests for information and data.

    + Resolve administrative problems and inquiries.

    + Support other departments as needed.

    Essential Skills

    + Experience in higher-level administrative and office work.

    + Experience or ability to conduct research for construction permitting.

    + Proficiency in office management systems and procedures.

    + Excellent time management skills.

    + Strong organizational and planning skills.

    + Attention to detail and problem-solving skills.

    Additional Skills & Qualifications

    + Experience with bookkeeping is a significant advantage.

    + High school diploma or equivalent; associate’s or bachelor’s degree preferred.

    + Administrative or assistant experience.

    + Knowledge in data entry, customer service, calendar management, permitting, and proposals.

    Work Environment

    The work environment is office-based, requiring the use of standard office equipment such as computers, scanners, and fax machines. The role may involve coordinating schedules and travel arrangements, ensuring a dynamic and collaborative atmosphere. Dress code is business casual.

    Pay and Benefits

    The pay range for this position is $20.00 - $25.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Bay Shore,NY.

     

    Application Deadline

     

    This position is anticipated to close on Aug 11, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.