• Office Manager

    Aston Carter (West Chester, PA)


    Office Manager

    Job Description

    This Administrative Assistant role involves performing a variety of administrative and project coordination duties within a leading construction management company.

    Responsibilities

    + Assist Project Managers with day-to-day administrative tasks related to construction projects, including scheduling meetings, tracking deliverables, and preparing project documentation.

    + Facilitate communication between internal teams, subcontractors, and clients. Manage project timelines, update project tracking systems, and ensure all stakeholders are aligned on key milestones.

    + Prepare and submit certified payroll reports in accordance with Pennsylvania wage determination requirements. Ensure compliance with prevailing wage laws and maintain accurate labor documentation.

    + Coordinate logistics for executive-level project review meetings. Prepare presentation materials, compile project updates, and ensure all documentation is accurate and professionally formatted.

    + Assist in the preparation and submission of quarterly reports, including compiling data, formatting documents, and ensuring timely delivery to stakeholders.

    + Support the onboarding process for new hires and subcontractors by preparing welcome materials, collecting required documentation, and coordinating orientation schedules.

    + Maintain organized digital and physical filing systems for project records, contracts, permits, and correspondence. Ensure all documentation is up-to-date and easily accessible.

    + Perform a variety of administrative tasks including data entry, answering phones, managing calendars, ordering office supplies, and supporting ad hoc requests from the project team.

    Essential Skills

    + Administrative support

    + Office management

    + Project coordination

    + Certified Payroll

    + Excel proficiency

    + Data entry

    + Strong attention to detail

    + Highly organized

    Additional Skills & Qualifications

    + Construction management or paralegal experience

    + Bachelor's or Associate's Degree

    + 3+ years of experience in administrative support

    + 3+ years of experience in project support/coordination

    + 3+ years of certified payroll experience

    + Personable and disciplined

    + Culture fit is important

     

    Work Environment

     

    The role requires working onsite five days a week in West Chester, directly with a team of project managers and superintendents.

    Pay and Benefits

    The pay range for this position is $24.00 - $30.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in West Chester,PA.

     

    Application Deadline

     

    This position is anticipated to close on Aug 6, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.