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### Job Duties

Position Overview:

The Human Resources Administrative Assistant - Temporary serves as the initial point of contact for the Human Resources office at Carleton College, providing exceptional service to both internal and external stakeholders. This role is essential for delivering comprehensive administrative and operational support to the Human Resources team, contributing to a welcoming and efficient Human Resources environment.

The Human Resources Administrative Assistant is a long-term temporary, full-time (1.0 FTE), benefit eligible position with an anticipated end date in June 2027.

Compensation:

The expected starting hourly range for this position is between $25.00 and $25.85. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; licensure and certifications; market factors; departmental budgets; and responsibility.

Essential Job Functions/Responsibilities:

Administrative Support:

* Serve as the primary point of contact for the Human Resources office, managing the front desk, professionally greeting visitors, handling incoming phone calls and emails, providing general Human Resources information, and efficiently directing inquiries to appropriate team members.

* Provide comprehensive administrative support to the Human Resources team, including scheduling meetings, managing calendars, preparing presentations, organizing departmental events, and managing office supplies.

* Maintain organized physical and electronic filing systems for Human Resources documents, ensuring accuracy and confidentiality.

* Complete Workday data entry with high accuracy and compliance with record-keeping policies.

General Human Resources Operations:

* Assist with various Human Resources projects and initiatives as assigned, providing support to different functional areas (e.g., employment, benefits, employee relations).

* Assist with the preparation, formatting, and distribution of Human Resources-related documents, memos, and communications.

* Respond to unemployment insurance information requests and verifications of employment.

* Prepare and send new hire reporting and lists, leave forms and reporting, benefit continuation forms, and the initial review of accident reports.

* Coordinate benefit enrollment data for vendors and reconcile benefit bills.

* Contribute to a positive and collaborative team environment within the Human Resources department.

Describe Supervision Received and Exercised:

* This position does not supervise any other position(s), and reports directly to the Director of Human Resources.

Must have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels.

Note: This position description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization.

Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Carleton College is an AA/EEO Employer: We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.

Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area.

### Minimum Education Required

* Bachelor’s degree with more than 1 year of relevant work experience, or Associate degree with 3 or more years of relevant work experience in Human Resources required.

### Minimum Experience Required

* Excellent customer service skills and a proactive, helpful attitude.

* Ability to handle sensitive and confidential information with the utmost discretion.

* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

* Proficient technical skills required. Familiarity with Workday, OnBase, or another database management is desirable, but not required.

* Exceptional organizational skills and meticulous attention to detail.

* Strong verbal and written communication skills, with a professional and courteous demeanor.

* Ability to prioritize tasks, manage time effectively, and adapt to changing priorities.

* Demonstrated ability to work both independently and as a collaborative team member.

### Shift

First (Day)

### Number of Openings

1

### Public Transportation Accessible

Yes

### Veterans Encouraged to Apply

Yes

### Physical Required

No

### Drug Test Required

No

### Compensation

$25.00 - $25.85 / Hourly

### Postal Code

55057

### Place of Work

Hybrid

### Requisition ID

R-01284

### Job Type

Full Time

### Job Benefits

Carleton also offers a robust suite of benefits including: A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution. Medical, dental, vision, life and disability insurance. Paid time-off, including 15 vacation days, 8 paid holidays, 3, floating holidays, 2 weather days, and extra days at the end of the calendar year to make a continuous week off before New Year’s. Employee Assistance Program (EAP) for all employees. A dependent tuition program after six years of service.

### Application Link

https://carleton.wd1.myworkdayjobs.com/en-US/CarletonCareers/details/Human-Resources-Administrative-Assistant---Temporary_R-01284?jobFamilyGroup=e4c1fd5caef9100db08cb28d848b0000