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Residency Program Coordinator

School of Medicine, Stanford, California, United States

New

Administration

Post Date 1 day ago

Requisition # 106944

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University’s School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.

The Department of Anesthesiology, Perioperative & Pain Medicine at Stanford University is seeking a **Residency Program Coordinator 1** who will be under minimal supervision to provide administrative and operational support to the residency/clinical fellowship program(s). Identify and resolve issues of limited scope within own work area using guidelines and standards. The Coordinator will work with the Educational Programs team to ensure efficient running of the office and educational programs. The incumbent will oversee career workshops, regional and wellness workshops and other events as needed. Financial duties include handling expenses related to the program, reimbursements for residents, arranging housing, travel, catering expenses for annual resident retreat.

At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.

Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department.

For more information on our department, please see our website:https://med.stanford.edu/anesthesia.html

Duties include:

+ Review and evaluate applications for completeness and qualifications to continue through the process; compile recruitment information, distribute applications for review by Selection Committee.

+ Maintain confidential resident/fellowship files and monitor records of resident/fellow attendance for all required educational activities, including conferences and other didactic experiences.Lecture Coordinator duties involve creating and monitoring annual lecture schedules; update schedules with changes, communicate with speakers re annual/monthly/weekly sessions; post lecture schedules, track attendance and evaluations.

+ Monitor and document the residency evaluation process.Produce ACGME Resident and Faculty Scholarly data; requires pulling and compiling data for a bi-annual report.

+ Communicate regularly with residents/fellows and faculty regarding the daily activities, such as conferences and workshops.

+ Provides administrative support to Education Committee including scheduling of student meetings, preparations of agenda, recording and maintain meeting minutes, and development of reports.

+ Assist with planning departmental annual events including recruitment, orientation, graduation, as well as various meetings and program-related events. Provide support for residency workshops (TEE, wellness, etc.)—approximately 8 per year.

+ Order office supplies, complete resident reimbursements and performs other duties as assigned. Process reimbursements such as resident education expenses, association dues, costs for resident events.

+ Provide Administrative support and coordination to Anesthesia, Combined Internal Medicine/Anesthesia Training Program. Regularly communicate with Program Director regarding clinical performance; schedule required program evaluation meetings; complete annual and semi-annual ACGME program reports; monitor evaluations, duty hours, etc. Coordination of Graduate Medical Education Visiting Military Resident Appointments.

+ Additional Residency Support:Annual In-Training Exam Support, monitor program website information for additions and updates, new resident orientation program.Register residents for annual exam, create seating charts, reserve rooms, proctor; Orientation includes ordering bags and books, catering, scheduling rooms, photographer, speakers and month-long lecture series.

_* - Other duties may also be assigned_

DESIRED QUALIFICATIONS:

+ Four-year college degree

+ Stanford experience, particularly related to postdoc policies/procedures

EDUCATION & EXPERIENCE (REQUIRED):

Two year college degree and one year of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

+ Ability to work independently and to coordinate multiple assignments with fluctuating priorities.

+ Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.

+ Solid oral and written communication skills. Ability to work with all levels of faculty and staff, and handle diverse workload.

+ Must have excellent customer service skills and ability to adapt to changing work environment.

+ Proficient with Excel, Word and other applications required.

+ Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines

PHYSICAL REQUIREMENTS*:

+ Constantly perform desk-based computer tasks.

+ Frequently sitting.

+ Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

+ Rarely twist/bend/stoop/squat, kneel/crawl.

_* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._

WORK STANDARDS

+ Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

+ Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

+ Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $38.23 to $46.17 perhour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Additional Information

+ **Schedule: Full-time**

+ **Job Code: 4535**

+ **Employee Status: Regular**

+ **Grade: F**

+ **Requisition ID: 106944**

+ **Work Arrangement : Hybrid Eligible**