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Company description

Team One is Publicis Groupe's premium brand agency dedicated to building and supporting remarkable brands. We were born with a goal: to launch an all-new luxury car brand and send it soaring to success. Since then, we've become architects of aspiration, constructing brands of elevated impact and worth.

Team One has six North American offices across the country, including its Los Angeles headquarters, Atlanta, Boise, Chicago, Dallas, and New York.

The chosen marketing partner of many of the world's high-worth brands, agency clients include Lexus, Lexus Dealer Association, Barclays, KB Home, Alarm.com, Marriott International Luxury Brands (The Ritz-Carlton Hotel Company, W Hotels, St. Regis Hotels and Resorts), Cathay Pacific Airways, Ste. Michelle Wine Estates, Wisk, Sparklight, Hewlett-Packard Enterprises, and Simplot.

Team One has one-of-a-kind insight into affluent consumers across the globe. We provide an ever-expanding body of knowledge to give brands, old and new, the tools to leverage their heritage and innovate for the future.

Agency capabilities include website development, CRM, brand and business strategy, data science and analytics, media planning, media buying, performance media, experiential/lifestyle marketing, public relations, influencer programs, social media, design, customer research, and full-service multimedia video production.

The Team One C.O.R.E.

C = COLLABORATIVE

We work together to get better stuff done than we could alone.

O = OPTIMISM

Honest and confident in our quest forward; believing the impossible is possible.

R = RESULTS-DRIVEN

Creativity is always in service of results and never for its own sake.

E = ENTREPRENEURIAL

Build something new. Shoot for the moon.

Overview

GENERAL SUMMARY

The Production Coordinator is the administrative support person for the Idea Production department, which is made up of a number of groups that provide a broad range of production services. The Coordinator’s primary function is to provide the support, training, space management and miscellaneous assistance needed to ensure the groups’ internal processes run smoothly.

The Production Coordinator anticipates what needs to be done to help the department operate smoothly and efficiently. She/he focuses on organizing information and documents, has a resourceful approach to providing solutions, and is proficient at multi-tasking and prioritizing several simultaneous assignments. Having a clear understanding of agency systems and requirements provides them with the insight needed to best support the Production department. The Coordinator must enjoy working with a large, changing team in an open, social, and proactive manner. Duties include frequent collaboration with many other agency groups.

•­­ **Day to Day:**

+ Distributing mail, work orders and estimates.

+ Updating and distributing status reports, spreadsheets and charts.

+ Managing expense reports.

+ Arranging meetings.

+ Ordering meals and organizing department events.

+ Assists in managing department files and storage.

+ Generates purchase orders and traffic invoices and manages some communication with vendors (consulting with supervisor).

+ Remind freelance hiring managers of upcoming FL Emp Req submission dates

+ Administers a “Check-In and Check-Out” process for people joining or leaving the department.

+ Organizes and traffics time sheets for hourly staff and freelancers.

+ Assists with financial tool tasks (running reports, setting up new vendors).

+ Administratively collaborates with multiple agency teams.

+ Maintains the department’s contact lists and email lists.

+ Assists with server storage maintenance.

+ Maintains confidentiality.

Qualifications

Skills/Requirements:

+ Has strong communication (verbal and written) skills.

+ Is organized and detail-oriented.

+ Has a proven ability to prioritize and work in a team setting.

+ Is proficient with Microsoft Office, and email, including calendaring. Helpful to know some Atlassian Confluence + Jira, Google Suite, and Smartsheet.

+ Has proven skills in creating reports and spreadsheets.

+ Is able to multitask successfully, keeping a number of assignments and priorities on track.

+ Communicates effectively with internal and external groups.

**Education:** A bachelor’s degree is preferred.

Additional information

**Working Conditions:** Team One is a professional, fast-paced, creative business environment. All employees are expected to support Team One’s commitment to providing a respectful & safe workplace. There may be times when lifting up to 25lbs. is required. Overtime, including evenings and/ or weekend work- may be required. There may be occasion to travel. All employees are expected to conduct themselves in a professional and acceptable manner during working hours and all work-related events, including but not limited to, holiday parties, off-sites, client meetings/events, shoot locations, etc.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. This is not intended to be an exhaustive list of all responsibilities, duties and skills required.

As an employee of Team One, a division of Saatchi & Saatchi Worldwide, you are expected to be aware of and adhere to all Publicis Groupe Policies, in addition to Team One and Saatchi & Saatchi policies. All Publicis Groupe policies supersede other policies except for when in conflict with California State Law.

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected]. All your information will be kept confidential according to EEO guidelines.

Compensation Range: $39,710.00 - $55,110.00 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 09/06/2025.