"Alerted.org

Req #: 248254

Department: SURGERY

Job Location Detail: Telework 3 days or more/wk

Posting Date: 07/29/2025

Closing Info:

Closes On 08/05/2025

Salary: $7,650 - $9,180 per month

Shift: First Shift

Notes:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701\_a11y.pdf )

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Division for Healthcare Simulation Sciences (HCSS) - Academic Programs, has an exciting opportunity for a Academic Services Assistant Director as part of the UW School of Medicine’s Department of Surgery.

Healthcare simulation is a relatively new field of education combining engineering, technology, medical science, art, theatre, psychology, and human behavior to improve patient outcomes through high-quality training. HCSS Academic Programs supports the advancement and development of the field through simulation-based fellowship and graduate study offerings, including the Pellegrini-Oelschlager Endowed Fellowship in Simulation and a first-of-its-kind Master of Science in Healthcare Simulation Education degree program.

We are seeking an individual who will bring their creativity, flexibility, problem-solving abilities, and enthusiasm to advancing HCSS Academic Programs through the development and management of these novel offerings.

POSITION PURPOSE

The position will provide leadership and oversight in the development and operationalization of key programmatic workflows, including outreach and recruitment, program communications, student, fellow & faculty support, as well as high-profile event planning and management.

The position works in support of HCSS Academic Programs and the greater Division of Healthcare Simulation Science to execute key initiatives relating to its educational mission, of advancing the health of the public through simulation science. Success in this position will necessitate the ability to navigate and manage multiple academic initiatives simultaneously, with precision and efficiency. A large part of this role will require the ability to form relationships both internally and with prospective candidates. The position will act independently within the scope of their position, while maintaining communication and awareness of how their work interplays with other programs within the Division of Healthcare Simulation Science.

The position reports to the Faculty Director of HCSS Academic Programs with matrixed reporting to the Chief of the Division of Healthcare Simulation Science (HCSS). The position will work closely with Division Leadership, including the Associate Directors for Educational Programs & Operational Development (DEPOD) and Resource Management & Compliance (RMC), Academic Program Faculty, Course Directors, and others within the Division to maintain collaborative efforts and advance the mission of the Division.

Our Mission and How This Position Contributes:** **Department Mission:

The Department of Surgery is a large department within the School of Medicine, with surgeons practicing at all our locations and in eight surgical subspecialties. The UW Department of Surgery is guided by our mission of providing compassionate and high-quality patient care, training future generations of surgical leaders, and conducting research in a collegial environment that embraces diversity and promotes inclusiveness.

Division Mission:

The Division of Healthcare Simulation Science (HCSS) is a unique entity serving not only the Department of Surgery and School of Medicine, but across UW Medicine, the University of Washington, and greater community. The Division encompasses three key domains, including the WWAMI Institute for Healthcare Simulation (WISH), the Center for Research in Education and Simulation Technologies (CREST), and Academic Programs (Graduate and Fellowship studies).

Our Commitment to Equity, Diversity, and Inclusion (EDI):

The Department of Surgery strives to dismantle systemic racism, eliminate healthcare disparities, and promote health equity in our work. Racism and intolerance have no place in our community. We celebrate our multitude of intersecting identities and commit to the ongoing effort of creating an inclusive and supportive workplace climate.

The Academic Services Assistant Director is dedicated to superior service to internal and external customers and must have the full confidence and trust of Division Faculty and Directors in their role as the primary touch point for current and prospective students and fellows, faculty, and both philanthropic and educational outreach programs. The successful candidate possesses a deep understanding of the field of healthcare simulation science, and the organizational skills, ability for creative problem-solving, and dedication to follow-through to manage complex and fast-paced events and activities as part of the larger Division of Healthcare Simulation Science.

The position contributes substantially to the teaching mission of HCSS and will impact the University by furthering a critical collaborative relationship between HCSS, UW Medicine, and the larger healthcare simulation community.

All staff in the Department of Surgery are asked to demonstrate and develop the following core competencies:

• Quality Focus: strives to deliver the best possible service and results, and continuously seeks opportunities for improvement.

• Key attributes: accuracy, customer service, continuous improvement, problem solving, and self-development

• Planning & Organization: completes work in a timely, efficient, and resourceful manner

• Key attributes: priority setting, efficiency, resourcefulness, adaptability and flexibility, organizational awareness, and initiative

• Teamwork & Relationship Building: builds and fosters positive working relationships with others to achieve shared objectives.

• Key attributes: collaboration, communication, emotional intelligence, recognition, and accountability, and integrity

• Equity, Diversity, and Inclusion: values and honors diverse experiences and perspectives, strives to create welcoming and respectful work environments including dismantling structures of oppression, promotes and contributes to a culture of access, opportunity, and justice.

• Key attributes: respect, cultural humility, inclusiveness, advocacy, and commitment

DUTIES AND RESPONSIBILITIES

Administrative Oversight and Management of HCSS Academic Programs – 50%

Program Outreach, Communications, and Marketing – 40%

Event Planning and Coordination – 10%

MINIMUM REQUIREMENTS

• BA in Education, Business, Communications, Social Sciences, or other relevant field.

• 4+ years in program/project management, communications, and community outreach initiatives.

ADDITIONAL REQUIREMENTS

• Ability to work autonomously in a complex and fast-moving environment with only general oversight.

• Demonstrates ability to identify, organize, and communicate important details in a clear and meaningful way.

• Demonstrates ability to successfully complete projects and tasks within a given timeline.

DESIRED QUALIFICATIONS

• At least one year experience working directly in student recruitment and/or graduate academic programming for healthcare simulation science.

• Familiarity with UW Graduate School platforms and processes (e.g., Slate, Kuali, etc.)

• Proficiency with operating and organizing learning management systems (e.g, Canvas, PlayPosit, etc.)

• Prior experience with curriculum evaluation processes and reporting

• Extensive experience and track record of success in relationship building, development, advancement.

Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Candidates of non-traditional educational or experiential backgrounds are invited to apply. Please address applicability of education and experience in your resume.

We hope you will apply and please learn more about our department, values, and core competencies at https://uwsurgery.org/about/staff/

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.