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Job Description

ABOUT OATH:

The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding approximately 400,000 trials and hearings a year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.

JOB DESCRIPTION:

Reporting to the Assistant Commissioner of Human Resources, the candidate will have an excellent working knowledge of Citywide HR systems, procedures, policies, and stakeholders. The ideal candidate will have experience with administrative access in NYCAPS, CHRMS, PMS, CityTime, and other Citywide systems. The senior level HR leader will supervise the functions of recruitment, on-boarding, orientation, and employee services. Some of the duties include:

- Supervising a Recruitment and Onboarding Manager and any future staff assigned to them;

- Assisting Recruitment and Onboarding Manager with performing all varieties of HR tasks to ensure the team delivers the requisite services to the agency;

- Generating and maintaining all agencywide trackers regarding pending job openings and employee transactions;

- Providing recruitment and transaction reports for divisions and OMB;

- Providing expert level understanding of NYCAPS administration;

- In coordination with external agency, oversee the civil service process including implementing hiring pools and list appointments;

- Performing all high-level HR administrative duties required by executive staff to include, but not limited to, report generation, data analysis, memo preparation, and policy writing;

- Providing analytical support to various work streams in administration and other agencies to include regular PS budget reports and other HR pending actions;

- Supporting data analysis with regards to assessing HR needs;

- Overseeing agencywide hiring events;

- Acting as the agency’s career counselor;

- Acting as the agency’s Lead Training Administrator;

- As the E-performance Administrator, assisting managers and supervisors with related inquiries;

- Is the work-force administrator for FMS training;

- Responding to and resolving benefits inquiries and concerns;

- Gathering and reviewing UIB documents for submission to external agency;

- Performing any and all special projects as assigned.

In coordination with the Assistant Commissioner of HR and the Deputy Commissioner of Administration,

- Perform routine reiterative analyses of the agency’s organizational structure and potential needs;

- In the absence of the AC for HR, may participate in regular meetings with division heads to assess their potential recruitment and retention issues;

- Draft HR policies (internal operational as well as agency policies) for Commissioner review with regards to all work streams s/he is responsible for;

- Responsible for the creation, maintenance, and management of documentation on all work streams to include, but not limited to, division PAR requests, exit interviews, stay interviews, and benefit explanations;

- Responsible for the agency’s PS budget staffing reports and vacancy management.

Special Note:

Only candidates who are currently serving as a permanent Administrative Staff Analyst with the City of New York or who have a comparable title should apply.

HYBRID OFFICE / REMOTE WORK SCHEDULE AVAILABLE AFTER INITIAL TRAINING PERIOD, SUBJECT TO THE NEEDS OF THE TRIBUNAL

ADMINISTRATIVE STAFF ANALYST - 10026

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.

2. A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

3. An associate degree or completion of 60 semester credits from an accredited college and six years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

4. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and eight years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

5. A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 94,050.00

Salary Max: $140,000.00