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Wheeler's vision is that all people will have the opportunity to grow, change and live healthier, productive lives. Our mission is to provide equitable access to innovative care that improves health, recovery and growth at all stages of life.

POSITION SUMMARY

The Executive Assistant to CEO provides high-level, confidential, and professional administrative support to the CEO. Duties may be clerical, administrative and project-based including arranging meetings, handling information requests, preparing reports and correspondence, organizing Wheeler-wide staff recognition events, and liaising with board members. This position understands in varying degrees the requirements of the President/CEO, and above all, projects a professional organizational image through in-person interaction. In providing this support the position exercises a high degree of communication excellence, initiative, discretion, and confidentiality. The Executive Assistant Collaborates with all Wheeler staff, in addition to external entities, to provide high-level support to the CEO.

EDUCATION AND EXPERIENCE/QUALIFICATIONS

High School diploma plus 4 years of related experience or an associate’s degree plus 2 years of related executive assistant experience is required.

Experience with Microsoft Office and other relevant applications. Manages competing demands, able to deal with frequent change, and solve problems/issues as they arise. Ability to interface well with all departments and represents the President / CEO in a highly professional manner. Demonstrates dependability, follows instructions, responds to management direction and solicits feedback to improve performance. Possesses effective organizational and interpersonal skills and written and verbal communication skills.

The Executive Assistant will also lead the employee appreciation committee, known as the Sunshine Club

LOCATION

Bristol, CT

SCHEDULE

Full time

EMPLOYEE BENEFITS

At Wheeler, we're committed to not only supporting your career growth but also ensuring your well-being and security. Here's how we invest in you:

Nurture Your Health:

o Comprehensive medical and prescription insurance through Centivo

o Comprehensive dental and vision insurance through Cigna

o Access to wellness programs to support your physical and mental health

Secure Your Future:

o Enjoy peace of mind with company-paid life and AD&D insurance

o 403(b) Plan, with contributions from the company

Fuel Your Career Growth:

o Pursue your educational goals with our Education Reimbursement Program

Maintain Work-Life Harmony:

Recharge with generous paid time off, including:

o 15 vacation days per year to explore and recharge

o 8 sick days per year for your well-being

o 2 personal days per year for your personal needs

o 2 floating holidays per year to celebrate what matters to you

o 9 paid company holidays to spend with loved ones

o Access free and confidential counseling through our Employee Assistance Program (EAP)

ESSENTIAL DUTIES AND RESPONSIBILITIES

Creates and prepares confidential correspondences, reports, agendas, meeting minutes, and other complex documents for the President / CEO and Executive Leadership Team.

Serves as liaison with Board of Trustees, including scheduling board and committee meetings, handling logistics of board meetings, sending materials for review prior to the meetings, taking and distributing minutes, and fielding general queries from board members.

Coordinates and supports the CEO’s calendar/ scheduling and ongoing work with the Executive Team, including administrative support as required.

Assists with planning major organizational events, such as annual Board Retreat, Staff Recognition Breakfast, Staff Outing, etc.

Supports the CEO by proactively responding to inquiries from Board Members, stakeholders, staff, and others with a high level of discretion, diplomacy, and judgement, ensuring exceptional customer experience.

Performs general clerical duties including but not limited to processing contracts, agreements, and letters for CEO review and signature and send to respective entity on behalf of the organization.

Maintains confidentiality of all Board of Trustees, leadership and other related Wheeler matters.

Works with the Quality Department to maintain and disseminate Wheeler policies as appropriate following Board approval.

Prepares documents required for State licensing visits, HRSA visits and other accreditation reviews.

Maintains all Corporate records related to the Board of Trustees and legally required to be preserved.

Performs other related duties as assigned.

Continues to develop knowledge and understanding about the history, traditions, values, family systems, and artistic expression of groups served as well as uses appropriate methodological approaches, skills, and techniques that reflect an understanding of culture.

Wheeler Clinic is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.

Job Details

Pay Type Salary

Education Level High School