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Description

Do you have the career opportunities as a(an) Office Coordinator you want with your current employer? We have an exciting opportunity for you to join TriStar Skyline Medical Center which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Benefits

TriStar Skyline Medical Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

+ Free counseling services and resources for emotional, physical and financial wellbeing

+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock

+ Family support through fertility and family building benefits with Progyny and adoption assistance.

+ Referral services for child, elder and pet care, home and auto repair, event planning and more

+ Consumer discounts through Abenity and Consumer Discounts

+ Retirement readiness, rollover assistance services and preferred banking partnerships

+ Education assistance (tuition, student loan, certification support, dependent scholarships)

+ Colleague recognition program

+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

_Note: Eligibility for benefits may vary by location._

Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Office Coordinator where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!

Job Summary and Qualifications

Position Responsibilities (including but not limited to):

+ Performs administrative support functions for the Chief Quality and Patient Safety Officer, Director of Quality and staff reporting to these individuals (i.e. calendar management/scheduling, coordinate travel arrangements, maintains expense reports, meeting coordination, report generation, correspondence, etc.)

+ Coordinates activities within the department including incoming/outgoing correspondence, faxes, scanning needs, ordering office supplies, any dietary items, maintaining filing systems, binder management, equipment repairs and other activities as requested (including putting items in appropriate storage areas).

+ Coordinates committees and/or meetings including scheduling, creating agendas, taking & transcribing minutes, providing reminder calls, etc. and other duties necessary for successful meetings as requested.

+ Serves as ambassador of QRM by providing high level of customer service (i.e. polite & professional telephone etiquette, prompt response to physician needs & requests, prompt & courteous response to all customer needs and/or concerns, etc.)

+ Serves as front line office receptionist (screening and directing incoming calls and visitors, providing information and/or forwarding calls to appropriate person, taking and forwarding messages as appropriate) and provides follow through.

+ Maintains monthly departmental operating reports and completes variance form needed with submission to ALO under the direction of the CQPSO and/or Quality Director.

+ Compiles data from reports and inputs into a spreadsheet format for presentation to committees utilizing Excel, Word and or Power Point as appropriate. Provide data entry for internal and external databases once appropriate training is complete.

+ Manages and coordinates outgoing/incoming mail for the departments reporting to QRM including retrieving, opening and prioritizing and distributing mail appropriately.

+ Coordinates special projects as assigned (social functions, vendor lunches, holiday parties, travel planning).

+ Assists in all internal/external Survey events including preparation, being readily available and have active participation during survey and assist with action plan/report/response creation/completion.

+ Maintains schedule for QRM Conference Room (including straightening/cleaning after meetings if necessary)

+ Process check requests/invoices (i.e. creation/processing, OIG/GSA verification, forwarding to Accounting) as required, assists in copying, faxing and filing documents and completing electronic OPPE forms.

+ Coordinate/Completes payroll (KRONOS) for payroll as directed.

+ Maintains Medical Staff peer review files for reappointment process.

+ Receive patient complaints and process as appropriate (de-escalate, provide calm, courteous assistance, forward caller to appropriate Director/Manager to investigate complaint; follow-up with email to departments involved (Directors with copy to Quality Director and ALO). Type complaint/compliment correspondence as directed by CQPSO/Quality Director.

+ Serve as Notary Public

+ Coordinate meetings, interviews and depositions at the request of Legal entities.

Qualifications:

+ High School Diploma/GED

+ Medical terminology

+ PC/software skills

+ 1-3 years secretarial experience

TriStar Skyline Medical Center is a 250+ bed facility. We are Tennessee's first comprehensive stroke center and a national leader in neuroscience. In addition, we are equipped with 3 helipads, new ICU and Medical/Surgical floors, and burn care services. We offer a CARF accredited Inpatient Rehabilitation program and are an ACS verified Level II Trauma Center. As an Accredited Chest Pain Center with PCI, TriStar Skyline is a leading provider of emergency heart care.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Office Coordinator opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. **Unlock the possibilities and apply today!**

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.