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Job Title

Senior Administrative Coordinator I

Agency

Texas A&M University

Department

University Center Complex

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Senior Administrative Coordinator I works under direction and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. Supervises assigned staff.

Essential Duties/Tasks

Administrative Coordination

+ Coordinates administrative support functions.

+ Plans and coordinates administrative activities and services.

+ Supervises assigned staff and determines work priorities.

+ Participates in the planning and execution of administrative operations.

+ Monitors project timelines and identifies issues.

+ Develops administrative objectives and strategies.

+ Formulates and implements management policies or operating practices.

+ Assists in the development of budget and financial records management.

+ Monitors compliance with policies and procedures.

+ Coordinates office records retention and maintains office resources.

+ Acts as a liaison with relevant teams and departments.

Support for Leadership and Staff

+ Provides advanced administrative support to the leadership team while maintaining confidentiality.

+ Serves as the direct contact to staff by providing guidance on administrative activities.

+ Prepares and reviews operational and special reports for leadership.

+ Coordinates travel arrangements and prepares itineraries for administrators.

+ Communicates objectives and decisions to staff on behalf of leadership.

+ Evaluates documents submitted for administrator’s signature.

+ Serves as backup for the property officer and assists with inventory certification.

+ Provides expert advice to program directors regarding administrative procedures.

Event Planning and Coordination

+ Plans and coordinates meetings, seminars, and other special events.

+ Makes arrangements for visitors and dignitaries.

+ Organizes and tracks agenda items for committee meetings.

Records Administration and Compliance

+ Coordinates and supervises the processing of student record updates.

+ Ensures compliance with state, local, and federal guidelines regarding records management.

+ Researches and communicates relevant policies and procedures regarding academic records.

+ Monitors document management tasks and evaluates process improvements.

+ Coordinates the archival and preservation of academically related documents.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

+ Bachelor's degree or equivalent combination of education and experience.

+ Six years of experience in office administration.

Knowledge, Skills, and Abilities:

+ Ability to multitask and work cooperatively with others.

+ Knowledge of word processing, spreadsheet, database, and presentation applications.

+ Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.

+ Interpersonal and communication skills.

+ Planning and organization skills.

Other Requirements and Factors:

+ This position is security sensitive

+ This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

+ (If applicable) This position allows alternate work location per TAMU guidelines

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

+ Automatic enrollment in the Teacher Retirement System of Texas

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more

+ Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.