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NY HELP No

Agency State, Department of

Title Project Assistant, Vacancy ID# 193346

Occupational Category Other Professional Careers

Salary Grade NS

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $66951 to $85138 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 99 Washington Ave

City Albany

State NY

Zip Code 12231

Duties Description The Project Assistant duties in Division of Administrative Rules will include but are not limited to the following: • Coordinate and effectuate accurate and timely transmittal of backlogged publications to contracted printing vendor.• Review for accuracy, proof, and revise publication material and entered work for the New York Codes, Rules and Regulations (NYCRR), completing comparisons of emergency rule text and checking manuscripts developed by lower-level clerical/production staff.• Assign priorities and establish deadlines to ensure accurate and timely publication of materials, with guidance and direction from Department of State (DOS) Publications Manager, as needed.• Ensure that required publication deadlines are met, and submissions are accurate and complete.• Create and ship print jobs to the contracted printing vendor at the appropriate/scheduled dates.• Oversee training of production staff to ensure compliance with division standards and program mandates.• Serve as liaison to contracted printing vendor to ensure successful publication of backlogged NYCRR volumes.• Maintain a productive working relationship with vendor staff to identify and address technical, logistical, or contract management issues.• Communicate production issues, and collaborate with vendor to identify and implement solutions, consulting with DOS Publication Manager, as needed.• Participate in overall management of backlog project.• Prepare reports for use by supervisor and managers, including tracking and production reports related to NYCRR backlogs, to ensure project stays on target and hits production milestones.• As needed, supervise clerical/production staff in development and entry of materials for publication of NYCRR backlogged volumes.• Participate and collaborate with other professional staff, including DOS Publications Manager, Publication Production Supervisor, and other Project Assistant staff, to develop and manage workplans for backlog catch-up, and to evaluate progress and outcomes.

Minimum Qualifications A bachelor’s degree and two years of specialized experience*. OR**An associate’s degree and four years of specialized experience*. OR**Six years of specialized experience*.Substitutions: A J.D or master’s degree may substitute for one year of the specialized experience*; A Ph.D. may substitute for two years of the specialized experience*. *Specialized experience includes experience in one or more of the following areas:Working with XML coding in a publication production environment; coordinating the preparation of documents and materials for large scale printing and/or publishing; working with vendors to facilitate scheduled printing and/or publication according to an established schedule with deadlines; and administrative management of contracts for printing and/or publishing services.If a degree and/or credit hours are listed, please forward your transcripts with your resume and cover letter.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.PREFERRED QUALIFICATIONS: • Experience working in publication production environment; coordinating the preparation of documents and materials for large scale printing or publishing.• Experience reviewing laws, regulations, statutes or other similar legal systems.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to [email protected] new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources / RC

Telephone 518-474-2752

Fax 518-402-3656

Email Address [email protected]

Address

Street 99 Washington Ave

Suite 1150

City Albany

State NY

Zip Code 12231

Notes on Applying If you are interested and meet the minimum qualifications above, email your cover letter, resume, degree/transcript, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to [email protected]. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.