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Description

Robert Half's client is looking for a dedicated Project Assistant to join their team in San Jose, CA. In this direct hire role, you will play a vital part in ensuring the smooth operation and maintenance of commercial properties, while collaborating with tenants, vendors, and corporate teams. The ideal candidate will have strong organizational skills and a proactive approach to managing facilities and vendor relationships.

Project Assistant Responsibilities Include:

• Conduct regular inspections of properties to assess maintenance needs, safety conditions, and overall appearance.

• Perform minor repairs and report larger issues to the appropriate team.

• Coordinate vendor access for scheduled services and ensure compliance with contract standards.

• Monitor vendor work on-site and address any service concerns with management.

• Schedule recurring services and confirm their completion.

• Verify the completion of vendor tasks before processing invoices and report discrepancies.

• Assist tenants with vacancy inspections and coordinate access as needed.

• Identify and report safety hazards or urgent repair needs promptly.

• Maintain communication with corporate teams regarding site conditions and service requirements.

• Support occasional after-hours emergencies as required.

If you are interested in this Project Assistant role, please submit your resume today!

Requirements • Minimum of 3 years of experience in facilities, maintenance, or property operations.

• Familiarity with building systems, vendor coordination, and inspection processes.

• Ability to access roofs and traverse large properties for inspections.

• Reliable transportation and a valid driver’s license, with mileage reimbursement provided.

• Proficiency in Microsoft Excel and Word for data entry and reporting.

• Strong organizational skills and attention to detail for managing timelines and vendor agreements.

• Excellent communication and follow-up abilities to ensure smooth operations.

• Knowledge of building codes and compliance standards for commercial properties. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .