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Description We are looking for a detail-oriented Administrative Assistant to join our team in New York, NY. This is a Contract-to-permanent position, offering a dynamic hybrid schedule with two days in the office. The ideal candidate will possess strong organizational skills and the ability to manage multiple responsibilities while maintaining a proactive and open mindset. Proficiency in Japanese and English is essential for this role.

Responsibilities:

• Process accounts payable by entering vendor information, managing payment schedules, and ensuring timely follow-ups.

• Coordinate and organize events, including logistical planning and communication with stakeholders.

• Utilize advanced Excel functions, such as VLOOKUP and pivot tables, to analyze and manage data effectively.

• Provide administrative support by handling inbound calls, managing correspondence, and maintaining office records.

• Assist with travel arrangements, including booking accommodations and transportation.

• Collaborate with the VP of the General Administration group to meet departmental goals and directives.

• Maintain bilingual communication in Japanese and English to support internal and external interactions.

• Contribute to general office operations, ensuring smooth workflows and addressing any administrative needs.

• Adapt to a hybrid work schedule, demonstrating flexibility and productivity both in-office and remotely. Requirements • Minimum of three years of experience in administrative roles, preferably in a mid-level position.

• Proficiency in Microsoft Office Suite, particularly Excel (VLOOKUP and pivot tables).

• Fluency in both Japanese and English, with strong verbal and written communication skills.

• Proven ability to manage accounts payable processes and vendor relationships.

• Experience in event coordination and logistical planning.

• Strong organizational and multitasking abilities with attention to detail.

• Open-minded and eager to learn, with a proactive approach to problem-solving.

• Availability to work a hybrid schedule with two designated in-office days. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .