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Description

Our client is looking for a highly detail-oriented Billing Specialist to manage complex, contract driven billing processes in a high-volume environment. The role requires a solid understanding of invoicing fundamentals, job cost structures and rate application. Familiarity with AS400 and prior experience billing across multiple locations with unique billing nuances is highly desirable.

Responsibilities:

+ Accurately process and issue weekly invoices based on contractual rates and job cost data.

+ Review and audit billing documentation from multiple internal sources to ensure completeness and compliance with service agreements.

+ Validate billing rates, units and amounts against supporting documentation, reports and financial systems.

+ Maintain thorough and up-to-date contract references, including notes, billing examples and rate confirmations.

+ Research discrepancies and adjust invoices as needed in collaboration with internal teams.

+ Coordinate with accounting and operations to support accurate revenue reporting and month-end close procedures.

+ Provide input and support for process improvements and billing documentation.

+ Organize records by terminal and job number in a centralized document repository.

+ Limited use of Excel for basic data entry and cross-referencing.

Requirements

Preferred Skills & Experience:

+ Ability to work onsite in South Seattle. This role that offers hybrid flexibility (3 days onsite, 2 days remote).

+ 2-4 years of recent billing or invoicing experience in a deadline-driven, high-volume environment.

+ Strong attention to detail, with a keen ability to spot and resolve discrepancies.

+ Ability to manage multiple workflows across different billing locations each with its own idiosyncrasies.

+ Experience with AS400 or similar ERP / accounting systems is a plus.

+ Knowledge of contract billing structures (e.g., rate-based invoicing, retroactive adjustments).

+ Solid math, analytical and organizational skills.

+ Comfortable working independently, with limited supervision while also contributing to team processes.

+ Effective verbal and written communication skills.

Nice to Have:

+ Exposure to unionized labor contracts, tariffs, or logistics related billing is beneficial.

+ Prior experience in industries with job based billing environments.

+ Familiarity with shared documentation systems (e.g., Document Locator or similar).

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available including medical, vision, dental, life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company’s 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. The amount of Choice Time Off (CTO) received varies based on years of service and is pro-rated based on the hours worked per week. A new FTEP employee earns up to 13 days of CTO and up to 10 paid holidays per calendar year. Learn more at roberthalfbenefits.com/Resources.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .