• Administrative Assistant

    City of Garden City, KS (Garden City, KS)


    Administrative Assistant

     

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    Administrative Assistant

     

    Salary

     

    $20.22 - $24.64 Hourly

     

    Location

     

    Garden City, KS

     

    Job Type

     

    Full-Time

     

    Job Number

     

    00554

     

    Department

     

    Recreation

     

    Opening Date

     

    07/29/2025

     

    Closing Date

     

    8/29/2025 11:59 PM Central

     

    + Description

    + Benefits

    Description

    The City of Garden City is accepting applications for Administrative Assistant with the Recreation Department. This position provides administrative support for the Recreation Department including but not limited to extensive knowledge of Word and Excel, typing, correspondence and reports, answer telephone and provides information or directs to appropriate source, maintaining files, records and office supplies.

     

    Examples of Duties

     

    + Uses word and excel skills to prepare correspondence, memorandums, agendas, and reports for Public Works Division Staff.

    + Assists in preparation of the Department's Reports.

    + Research and collect information as directed by the Recreation staff.

    + Maintains appointment calendar and schedules, office files, projects, priorities and City events.

    + Answers telephone and receives general public; provides information or directs caller and walk-in traffic to appropriate City department or source of assistance.

    + Administers and computes time cards for all employees assigned.

    + Prepares Personnel Actions Reports (PARs) on all personnel and once signed forwards to HR.

    + Types correspondence and reports for the Recreation Department.

    + Maintains files, records and office supplies.

    + Prepares purchase orders and maintains credit card logs.

    + Performs any other duties as assigned as long as it is non-certified.

    + Performs, processes, verifies accuracy of and/or maintains records of financial transactions, such as billings, requisitions, and accounts payables.

    + May track and input budget, grant programs, payroll, or other financial information utilizing a computerized database.

    + Prepares revenue/expenditures breakdowns and updates fund balances.

    + Assists in compiling information for budget preparation.

    + Completes and processes forms such as requisitions, applications, vouchers and purchase orders.

    Typical Qualifications

    Knowledge, Skills and Abilities: Requires time management skills, self-motivation and ability to operate modern office equipment and computers. Skills in typing, filing, answering telephone and customer relations courtesy. Knowledge of departmental organization, policies and procedures. Knowledge of budgeting and accounting procedures. Ability to supervise and coordinate the activities of subordinate personnel and auxiliary and support programs. Ability to follow written and verbal instructions. Ability to communicate with City employees and the general public.

     

    Education, Certification and Experience: High school diploma or GED. Completion of a two-year college or business school with certificate in business or public administration/secretary or related field; and 3 years experience as an Administrative Assistant for a medium size employer. A Bachelor degree may be substituted for two years of experience. Computer literate. Bilingual skills preferred. Valid Kansas Driver's License.

     

    Supplemental Information

     

    Environment: Work is performed indoors in an office setting in a controlled environment.

     

    Physical Characteristics: Ability to lift up to 26-50 pounds and carrying weights up to 25 pounds on occasion, reach, bend, turn, see, hear, lean, crouch, carry, sit, stand, verbalize, walk and write.

     

    The City of Garden City offers a wide range of competitive benefits. Some of the benefits include:

     

    + Health Insurance: Blue Cross Blue Shield of Kansas

    + The Standard Life Insurance

    + Kansas Public Employees Retirement System (KPERS) or Kansas Police & Fire (KP&F)

    + Wellness Program

    + Paid Leave

    + Employee Recognition Plan

    + Years of Service Bonuses

    + Performance Evaluations

    + Employee Assistance Program

     

    Employer

     

    City of Garden City (KS)

     

    Address

     

    301 N. 8th Street Garden City, Kansas, 67846

     

    Phone

     

    620-276-1175

     

    Website

     

    https://www.garden-city.org/

     

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