• Accounts Payable Specialist Construction

    Aston Carter (Carlstadt, NJ)


    Job Title: Accounts Payable Specialist

    Job Description

    + Invoice & Expense Processing: Review, verify, and process vendor invoices and employee expense reports in accordance with internal financial policies and procedures through Titanium.

    + Cost Allocation & Tracking: Accurately allocate invoice expenses on a line-by-line basis in Titanium, ensuring costs are recorded against commitments in and tracked against total project budgets.

    + Change Order Management: Process contracts change orders in Procore and update cost tracking to reflect revised contract values. Coordinate with the Construction team to track associated commitments in Procore

    + Vendor & Transaction Reconciliation: Reconcile vendor accounts and monthly statements, investigating and resolving discrepancies.

    + Vendor Management: Maintaining vendor information, communicating with vendors, and resolving discrepancies.

    + Project Expense Management: Record management company transactions and allocate related expenses to appropriate development projects.

    + Construction Management: Experience overseeing the entire construction project lifecycle, including managing subcontractors.

    + Compliance: Ensuring compliance with company policies, financial regulations, and construction-specific requirements (e.g., Partial & Final lien waivers, 2nd tier sub waivers,).

     

    Additional Skills & Qualifications

     

    + HS/GED required, Associates degree preferred

    + 10 years’ experience processing accounts payable. Experience paying invoices against contract commitments preferred.

    + Experience with Microsoft Office products. Experience with Timberscan, Sage Intaact and Procore preferred.

    + Customer service first attitude

    + Professional, courteous, and friendly demeanor

    + Proactive self-starter and team-player

    + Ability to communicate clearly with staff

    + CONSTRUCTION or other similar industry experience required.

     

    This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

    Pay and Benefits

    The pay range for this position is $70000.00 - $80000.00/yr.

     

    • Competitive salary• Medical coverage• Dental coverage• Vision coverage• 401K• Life insurance• Paid sick time• Paid holiday time• Paid vacation time• Free access to fitness centers

     

    Workplace Type

     

    This is a hybrid position in Carlstadt,NJ.

     

    Application Deadline

     

    This position is anticipated to close on Aug 12, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.