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Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist is responsible for the efficient processing of invoices and expense reports, ensuring compliance with financial policies and procedures. This role involves managing vendor information, reconciling accounts, and coordinating payment processes using various software tools. The ideal candidate will have a strong understanding of cost allocation and tracking, along with experience in the construction industry.

Responsibilities

+ Review, verify, and process vendor invoices and employee expense reports using Titanium.

+ Accurately allocate invoice expenses on a line-by-line basis in Titanium, ensuring costs are recorded and tracked against project budgets.

+ Process contract change orders in Procore and update cost tracking to reflect revised contract values.

+ Coordinate with the Construction team to track commitments in Procore.

+ Reconcile vendor accounts and monthly statements, investigating and resolving discrepancies.

+ Maintain vendor information, communicate with vendors, and resolve discrepancies.

+ Record management company transactions and allocate related expenses to development projects.

+ Oversee the entire construction project lifecycle, including managing subcontractors.

+ Ensure compliance with company policies, financial regulations, and construction-specific requirements.

+ Monitor Procore for pending invoices and collaborate with the Construction team for timely processing.

+ Generate monthly job cost reports for all development projects.

+ Prepare and process monthly Bill4Time payments.

+ Produce reports detailing the status of accounts payable.

+ Serve as the primary backup for processing payables in Sage Intacct, including using AP Optimizer and handling check printing/mailing.

+ Communicate ACH payment requirements to relevant personnel as the primary point of contact.

Essential Skills

+ Proficient in accounts payable and invoice processing in the construction or engineering industry

+ Strong experience with change orders and invoicing.

+ High School Diploma or GED required; Associate's degree preferred.

+ Experience in paying invoices against contract commitments.

+ Familiarity with Microsoft Office products.

+ Experience with Timberscan and Procore.

+ Construction or similar industry experience required.

Additional Skills & Qualifications

+ Customer service first attitude.

+ Professional, courteous, and friendly demeanor.

+ Proactive self-starter and team-player.

+ Ability to communicate clearly with staff.

Work Environment

The role involves working with technologies such as Titanium, Procore, Sage Intacct, and Bill4Time. The work environment is dynamic and requires collaboration with the construction team and other departments to ensure timely processing of invoices and payments. Dress code is professional, aligning with the company's standards for a courteous and friendly demeanor.

Pay and Benefits

The pay range for this position is $70000.00 - $80000.00/yr.

• Competitive salary• Medical coverage• Dental coverage• Vision coverage• 401K• Life insurance• Paid sick time• Paid holiday time• Paid vacation time• Free access to fitness centers

Workplace Type

This is a hybrid position in Rutherford,NJ.

Application Deadline

This position is anticipated to close on Aug 9, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.