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PURCHASING & PROCUREMENT SPECIALIST

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PURCHASING & PROCUREMENT SPECIALIST

Salary

Depends on Qualifications

Location

Chauvin, LA

Job Type

Unclassified

Job Number

BOR 07292025 NW

Department

Education-Board of Regents

Opening Date

07/29/2025

Closing Date

Continuous

+ Description

+ Benefits

+ Questions

About this Job

The Board of Regents is established in the Louisiana Constitution as the state’s coordinating board for higher education, working with four management boards, 32 public degree-granting institutions, and four special-purpose institutions. The BoR sets statewide policy related to higher education; advocates for higher education systems and institutions; distributes state-provided funding in accordance with legislative actions; and administers granting programs related to the advancement of the missions of postsecondary education systems and institutions. The Board of Regents contains three programs which include the Board of Regents, the Louisiana Office of Student Financial Assistance (LOSFA), and the Louisiana Universities Marine Consortium (LUMCON).

The Louisiana Universities Marine Consortium (LUMCON (https://lumcon.edu/broberts/) ), a program of the Board of Regents, as a consortium is a statewide academic endeavor to focus and strengthen the effectiveness of foundational marine science needed to address the environmental and socioeconomic challenges facing Louisiana and the nation.

LUMCON has provided unparalleled opportunities in marine science and education to the research community and public alike. Anchored by a first-rate marine laboratory, the DeFelice Marine Center, LUMCON is embedded in Louisiana’s dynamic wetland environment and conveniently located on a gateway to the open waters of the Gulf. From this facility, LUMCON operates a world-class fleet of research vessels unmatched on the US Gulf Coast. LUMCON recently expanded its programs through the opening of a maritime research and outreach facility in Houma (Blue Works).

POSITION OVERVIEW:

The Purchasing & Procurement Specialist is a Board of Regents position that will be providing services for LUMCON. The staff member in this position is responsible for activities related to the procurement, purchasing, and contracting of materials, supplies, equipment, and services for LUMCON. This position will assist the Finance Officer for Procurement, Accounts Payable & Budgeting and will work with other Finance and Business Operations staff within the Division.

MININUM QUALIFICATIONS:

+ Bachelor's degree in Business, Accounting, Finance or a related field;OR associate's degreewith two years of professional level experience performing similar duties to those described for this position;OR four years of professional level experience performing similar duties to those described for this position.

+ Professional level experience in purchasing, procurement, accounting, finance, or other business-related field.

+ Knowledge of purchasing processes and corresponding accounting concepts.

+ Strong interpersonal and organizational skills.

+ Strong communication skills - both verbal and written.

+ Professional appearance and demeanor.

+ Ability to work independently, be self-motivated as well as work with a team.

IDEAL CANDIDATE/PREFERRED QUALIFICATIONS:

+ Prior work experience with LaGov ERP system.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Essential and other important duties and responsibilities may include, but are not limited to the following:

+ Responsible for the procurement of goods and services; Review and execute purchase orders and other forms of procurement along with contract preparation, execution, tracking and renewals as needed to support the critical business needs of LUMCON.

+ Advises employees regarding procurement processes, Agency policies and Federal and State of Louisiana procurement regulations.

+ Prepare, manage, and monitor LUMCON contracts and interagency agreements, ensuring effective delivery of goods and services and verifying compliance of required State of Louisiana and Federal regulations.

+ Interacts with Office of State Procurement on purchasing and contractual review issues when necessary.

+ Serves as procurement expert from the initial request until receipt of the goods or services.

+ Follows up on all purchase orders via telephone, written communications, i.e. email, to ensure timely receipt of goods and services.

+ Establishes and maintains records of purchasing transactions, providing adequate supporting documentation for review by staff and/or auditors.

+ Resolves issues regarding orders, vendor payments, order cancellation/modification, methods for returning goods, including credits, effective delivery of goods and services, and tracking project expenses.

+ Assists with the management of the State purchasing card program to ensure compliance with state purchasing laws, review purchase requests, and facilitate policies and procedures that ensure compliance with state laws and BOR and LUMCON policies.

+ Pursues professional self-development opportunities and provides staff training to maintain current knowledge of the procurement and purchasing requirements regarding the state purchasing laws and BOR and LUMCON guidelines and procedures.

+ Performs other duties as assigned.

HOW TO APPLY:

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

Contact Information:

Kimberly Small

[email protected]

The Board of Regents is a State As a Model Employer (SAME) agency that supports the recruitment, hiring, and retention of individuals with disabilities.

The Board of Regents is an Equal Opportunity Employer

VACANCY INFORMATION:

This is an unclassified position.

This position is located in Cocodrie, LA.

Applications will be rejected if the applicant fails to meet the minimum qualifications, submits an incomplete application, or fails to apply by the closing date of the announcement.

Resumes will not be accepted in lieu of an application listing complete work experience and education.

Please make every effort to attach a copy of your transcript or any other materials as outlined in the posting to your application if possible.

In compliance with federal law, all individuals hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form (I-9) upon hire.

Benefits for unclassified employees are determined by the individual hiring authority.

01

Do you possess a bachelor's degree in Business, Accounting, Finance, or a related field with a minimum of two (2) years of proven work experience in purchasing, procurement, or administrative services?

+ Yes

+ No

02

If YES to the above question, please explain in detail.

03

Do you possess two (2) years of budget and contract management experience?

+ Yes

+ No

04

If YES to the above question, please explain in detail.

05

Do you have experience with LaGov?

+ Yes

+ No

06

If YES to the above question, please explain in detail.

07

What MS Office applications, i.e., Word, Excel, Access, PowerPoint, have you used in the past or currently? In what capacity - work, personal, or both?

08

Rate your level of experience for each application in the above question.

09

What experience do you feel that you possess that would qualify you for this position?

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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