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Whether you're looking for a collaborative team setting, a career path that can lead to leadership, an excellent work-life balance, or experience with an industry leader, our Administrative Assistant opportunities offer many ways for you to get involved!

In this vital front-line role, you’ll be the first point of contact for patients—both in person and over the phone—providing a warm welcome and helping to coordinate care for a team of six dedicated physicians at our Radiation Oncology department at Shadyside Hospital. Your responsibilities will include scheduling appointments, managing inbound calls, and ensuring a smooth and supportive experience for every patient you assist.

Schedule: Monday through Friday, 6:30 AM – 3:00 PM

No evenings, weekends, or holidays required!

If you're looking for a fulfilling opportunity in a collaborative and mission-driven environment, we’d love to hear from you.

Responsibilities:

+ Under direct supervision, provides general administrative support to a department or group of professionals.

+ Orders office supplies and maintains office equipment.

+ Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

+ Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).

+ Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

+ Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.

+ Answers, screens, and routes incoming calls and messages. Responds to routine questions.

+ Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).

+ Greets, screens, and directs visitors to appropriate staff member.

+ High School diploma or equivalent.

+ Up to one year administrative experience in a medical office or healthcare setting preferred.

+ Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software

+ Ability to use applicable MS Suite products

+ Knowledge of business processes and procedures

+ Ability to use basic reasoning skills

Licensure, Certifications, and Clearances:

+ Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran