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Position Information

**Position Title** Administrative Assistant II

**Posting Category** Full-Time Staff

**Starting salary range** $48,030-$62,440

Faculty Position (if applicable)

About Harford Community College

Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we’re committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website (https://www.harford.edu/about/get-to-know-harford/index.php) .

Affirmative Action and Equal Employment Opportunity Statement

Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer, including disability and protected veteran status.

Benefits

Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, & 15 days paid vacation. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!

Job Description

The Administrative Assistant II provides administrative support for the Associate Vice President for Facilities and Operations (AVP)

Duties include but are not limited to:

+ Provide general administration support (reporting, data entry, spreadsheet/contract management, correspondence, notetaking)

+ Proactively maintain the AVP’s calendars and coordinate meetings

+ Serve as the coordinator and planner for the Maryland Community College Facilities Planner’s group when needed

+ Serve as the division’s data manager

+ Collaborate with the Distribution Manager on the organization and disposal of campus furniture and equipment

+ Serve as the back-up department receptionist when needed

+ Perform budget support (process expenditures, handle reconciliations, prepare purchase orders)

+ Assist in the data management and reporting of the computerized maintenance management system (CMMS)

Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.

Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position

Required Education

A minimum of an associate’s degree

Required Experience

At least three (3) years of recent experience working in a role with direct responsibility for providing primary and comprehensive administrative and office support to someone in a leadership level position.

Required Knowledge, Skills, & Abilities

+ Stong working knowledge of Microsoft Office 365 (Outlook, Excel, PowerPoint, Teams, Sharepoint)

+ Experience in Excel with V-Lookup, Pivot Tables and creating charts and graphs

+ High attention to detail

+ Strong organizational skills, including managing electronic files

+ Ability to manage Outlook calendars

Preferred Qualifications

+ Experience working in CMMS

+ Experience working in higher education

+ Experience with Ellucian Banner ERP

+ Technology savvy; able to learn multiple software programs

+ Direct experience working with Finance and or Procurement

**Hours per Week** 40 - 100%

General Weekly Work Schedule

Monday-Friday

Posting Detail Information

**Posting Number** 2025-059FSFA

**Number of Vacancies** 1

Open Date

**Close Date** 08/04/2025

**Open Until Filled** No

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. *Are you currently a resident of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia, OR are you willing to relocate?

2. Yes

3. No

4. *Will you require sponsorship to work in the United States from Harford Community College?

5. No, I will not require sponsorship from Harford Community College

6. Yes, I will require sponsorship from Harford Community College

7. *What is your highest level of education completed?

8. High school or GED

9. Associate's degree

10. Bachelor's degree

11. Master's degree

12. Doctorate

13. *How many years of professional experience do you have in providing administrative support?

14. Less than 2 years of experience

15. 3 years of experience

16. 4 Years of experience

17. 5 or more years of experience

18. *What is your level of experience maintaining calendars for senior leadership (e.g., AVP, Director)?

19. No experience

20. Limited experience using shared calendars

21. Regularly managed calendars and scheduled meetings for one leader

22. Managed multiple calendars, resolved scheduling conflicts, and coordinated large meetings

23. *What is your experience with budget-related tasks such as processing expenses or creating purchase orders?

24. No experience

25. Basic experience – I’ve submitted expenses for approval

26. Moderate experience – I’ve created and tracked purchase orders

27. Extensive experience – I’ve processed expenditures, reconciled budgets, and maintained financial records

28. *Which of the following Excel functions or features have you used confidently in a professional setting? (Select all that apply)

29. Basic formulas (SUM, AVERAGE, IF, etc.)

30. VLOOKUP or XLOOKUP

31. Pivot Tables

32. Creating charts and graphs

33. I have not used Excel beyond basic data entry

Documents Needed to Apply

Required Documents

1. Resume

2. Cover Letter

3. Transcript

Optional Documents

401 Thomas Run Road

Bel Air, Maryland 21015

443-412-2310 | [email protected]

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